EAA Communities and Task Forces

Creation of an EAA Community or Task Force

An EAA Community or Task Force is created by EAA Executive Board action, either as a result of a proposal being accepted by the Annual Membership Business Meeting or on its own initiative. The proposal must contain a statement that articulates the proposed Communities' or Task Forces' area of concern, the needs it will address, the products, services or activities it will deliver, the resources required to do so and the way these will be obtained, as well as a proposal for a chairperson of the Community or Task Force respectively or a procedure for selecting and for rotating the chair of a Community. A new Community proposal must be submitted for the consideration by the EAA Executive Board through this form before 1 February each year.

The following conditions apply to approved Communities and Task forces:

  • Community chairpersons, members, and advisors must maintain current EAA membership. Communities may consult with non-members for their special expertise, but such non-members may not formally be part of the Community.
  • Individuals who are regular Community members or chairpersons (not ex officio) are limited to simultaneous service on two communities.
  • The usual terms of Community chairs are three years, starting and ending at Annual Meetings. The Board can appoint chairs to shorter or longer terms as circumstances warrant, and chairs may be appointed to more than one term.
  • A Community's composition is typically spelled out in its terms of reference. Under special circumstances (such as a temporary increase in the community's workload or the need for sitting members to withdraw from the community's deliberations), the President, in consultation with the community chair, may appoint additional members not to exceed half the number specified in the charge.
  • The community chair is ordinarily appointed from existing community members to serve a term starting and ending at Annual Meetings. The usual term of a community chair is three years.
  • Terms of Community’s chairpersons and members are normally coextensive with that of the Community.
  • A Community chair may resign at any time or be removed for cause by the President with the approval of the Board. Should a vacancy occur during a term, a replacement appointment is made to complete the vacated term.
  • Any Board member who serves on a Community does so as an ex officio member, with voice but without vote, including the Board liaison position.
  • No new chairpersons or members will be appointed to Communities that will terminate by the next Annual Meeting.