Scientific Contributions

General info

The EAA Conference welcomes two main types of contributions: papers (oral presentations) and posters. Both formats offer participants a chance to share their research and insights with the community.

  1. Papers: These are 15-minute oral presentations designed for structured and engaging sharing of research findings. To submit a paper, select a specific session in the EAA submissions portal that aligns with your topic. For more details, see our Guidelines.
  2. Posters: Presented as e-posters in a digital format, they provide a visually rich way to showcase research. E-posters will be accessible through the conference’s mobile app, web platform, and on-site e-poster boards.

    3. For more details, please see our Guidelines.

Guidelines for Contributions

  • The EAA 2025 Call for Contributions (both papers and posters) is open between 20 December and 6 February 2025 23:59 CET.
  • All sessions will be hybrid, with both onsite and online attendace possible (online participation will take place via a web platform integrated with Zoom; detailed instructions for online participation will be shared closer to the event).
  • Contributions can only be submitted through the EAA submissions portal at https://submissions.e-a-a.org/eaa2025.
  • To submit a contribution (paper or poster), you must be a current EAA Member and possess an EAA ID. EAA 2025 membership payment is not required at the time of submission. To find your EAA ID, simply log in to your EAA profile at www.e-a-a.org.
  • Each Member may submit one paper (oral presentation) and one poster as the main author.
  • There are no restrictions on the number of contributions a member can co-author.
  • Each paper or poster can include up to 10 authors in total, including the main author.
  • The person who submits the proposal through the EAA 2025 submissions portal is considered the main author and contact person for the contribution. Please note that this role is not easily transferable, so please consider carefully the appropriate individual for this responsibility.

Evaluation process

Contributions go through a two-stage evaluation:

  1. Session Organisers: First, the organisers of the session to which your paper or poster was submitted will review it.
  2. Belgrade Scientific Committee: Next, the committee conducts its review.

This process typically takes place in February-March.

Results Notification:

  • All main (first) authors will receive the evaluation results by 31 March via email.
  • A list of accepted contributions will also be published on the website.

Payment requirements

To ensure inclusion in the EAA 2025 programme, all first authors of contributions—both papers and posters—are kindly required to complete two payments: the EAA 2025 membership fee and the EAA 2025 conference fee. Please note that both fees must be settled by 5 May 2025.

If payment is not received by this deadline, we will have to remove the contribution from the scientific programme.

Co-authors are only required to settle the two payments if they are planning to attend the Annual Meeting (online or onsite in person). The 5 May payment deadline does not apply to co-authors.

For more details, pelase visit Deadlines and Registration Policy & Fees.

Call for Contributions

The EAA 2025 Call for Contributions (both papers and posters) is open between 20 Dec and 6 Feb 23:59 CET.

Submit now

    Submission process:
  • All submissions must be made through the EAA submissions portal: https://submissions.e-a-a.org/eaa2025.
  • Papers and posters must be submitted separately, with the chosen format specified during submission.
  • Both types of contributions are submitted to Annual Meeting sessions.
    Submission guidelines:
  • Abstract text: Between 150-300 words.
  • Title: Max. 20 words.
  • Affiliations: Maximum 1000 characters. Use only the main name of your institution or company (avoid titles, positions, addresses, or country names).     
    EAA IDs:
  • If your co-authors are EAA Members, please include their EAA IDs in your submission.

The EAA may restrict expression that violates the law, that defames a specific individual or group of individuals, that constitutes a genuine threat or harassment, that unjustifiably invades substantial privacy or confidentiality interests, or that violates the EAA Code of Conduct and Principles.