Registration policy

The Annual Meeting will be hybrid, allowing both onsite and online participation. The registration fee is the same for both options.

Please note that all Annual Meeting participants have to be current (2025) EAA Members and have to register (pay Annual Meeting registration fee) for the Annual Meeting. If you are not a current EAA Member, you need to choose from membership categories first, the conference fee is counted accordingly thereafter (you can pay both registration fee and membership fee in a single transaction). 

For more information about EAA membership, please go to www.e-a-a.org. Should you have any questions, do not hesitate to contact EAA Secretariat at helpdesk@e-a-a.org.

Ukrainian colleagues are invited to attend the 31st EAA Annual Meeting free of charge (without paying the membership and registration fees). Please contact the EAA Secretariat at helpdesk@e-a-a.org to take advantage of the complimentary Annual Meeting attendance.

Colleagues from Russia and Belarus have the option of attending, but only in their capacity as individual (non-affiliated) EAA Members; please read the EAA statement of 4 March 2022. Any mention of affiliation to a Russian institution or funding agency must be avoided in all EAA contexts.

EAA Membership fees

IMPORTANT: The exact cost will be subject to the outcome of the per rollam voting by all current Full Individual EAA Members on a proposed 5% increase, to be announced by 4 October.
Please see 2024 membership fees below for reference.

2024 Fees: Membership Type - A / B Category (according to country of residence)*

Full: 95 / 60 EUR
Student: 65 / 50 EUR (undergraduate, graduate and PhD students)
Retired: 70 / 50 EUR (incl. retirement for medical reasons)
Family: 120 / 70 EUR (two Full Individual Members who assert a relationship)
Life: 900 EUR
Corporate: 1600 / 700 EUR (institutions)

*Early bird fee until 31 March - 5 EUR discount.

Annual Meeting registration fees*

IMPORTANT: The exact cost will be subject to the joint decision of the EAA Executive Board and the 2025 local organising committee, to be announced when registration for the conference is opened between mid-October and early November 2024.
Please see EAA 2024 conference fees below for reference.

Fees before / after 15 May / after 11 July

Full (A country): 200 / 230 /260 EUR
Full (B country): 140 / 170 / 200 EUR
Student / Retired (A country): 140 / 170 / 200 EUR
Student / Retired (B country): 110 / 140 / 170 EUR

Accompanying person: 110 EUR

* Please note that all AM participants have to pay both EAA membership and AM registration fee.

Cancellation**

Cancellations received by 15 May 2025: full refund
Cancellations between 16 May - 10 July 2025: full refund less 30 EUR handling fee
Deadline for last cancellation: no refund from 11 July 2025

Cancelled excursions are refunded until 31 May, after that it is possible to find a replacement.
Cancelled paid social events and other programme items are refunded until 10 July, after that it is possible to find a replacement.

In case of cancellation of both onsite and online Annual Meeting by the Organisers, registration fee less € 30 handling fee will be refunded to all delegates.

The EAA Secretariat must be notified about the cancellation of the registration in writing at helpdesk@e-a-a.org.

** Applies to the Annual Meeting registration. Cancellation of EAA membership is not possible. It is also not possible to transfer the Annual Meeting registration to another person.