Frequently asked questions (FAQ)

please contact EAA Secretariat at helpdesk@e-a-a.org if you need further information. 

Do I have to be EAA member to be able to attend the EAA Annual Meeting?

Yes, all participants of EAA Annual Meetings have to be EAA members (pay for 2020 membership) and also have to pay Annual Meeting registration fee. The payment can be done when you know that your session / contribution has been accepted by the Scientific Committee. Check registration policy for more details about prices and cancellations.

How do I submit my session / contribution proposal?

All proposals have to be submitted via online form available at https://submissions.e-a-a.org/eaa2020/ - please check detailed deadlines here

How do I get my EAA ID?

In case you are current EAA member or were member in the past, you may find your EAA ID in your profile - sign in at www.e-a-a.org and continue to Membership > My EAA Membership. For assistance with your credentials, please contact helpdesk@e-a-a.org. In case you have never been EAA member, please create new account here. You will receive your EAA ID just after filling the registration form.  

My account has been locked out - what to do? 

You have used incorrect password too many times - please email us at helpdesk@e-a-a.org and we will unlock your account. 

Why is session submission (end September - early November) / call for papers (mid December - mid February) so early? 

EAA Annual Meetings usually have between 150 - 250 paralel sessions, and 2000 - 3500 contributions. Both sessions and contributions are evaluated by the Scientific Committee, contributions are also evaluated by session organisers.
The creation of the scientific programme is very complex and before building it we also need main authors to have their fees settled (deadline 22 April) which require some time to collect. Just after we know who is really participating at the Meeting we can announce the preliminary / final version of AM schedule.

Why do session organisers need to settle their fees so early?

At least two session organisers from different countries need to settle both EAA membership and AM registration fees before mid December 2019 to have their session open for Call for papers. We have to be sure that the session will take place. The list of sessions (and session organisers) will be finalized before 3 February 2020. 

Is it possible to transfer EAA membership or Annual Meeting registration to someone else?

No, it is not possible to transfer EAA membership. If you know that you are not able to attend the meeting, please notify helpdesk@e-a-a.org as soon as possible. The replacement is not possible but we may help you with the process of registering your colleague. The AM registration fee is refundable before 22 April, with handling fee before 10 July 2020. After this date it is not possible to refund the fees. EAA Secretariat has to be informed by email at helpdesk@e-a-a.org