Scientific Contributions

General info

The EAA Conference welcomes two main types of contributions: papers (oral presentations) and posters. Both formats offer participants a chance to share their research and insights with the community.

  1. Papers: These are 15-minute oral presentations designed for structured and engaging sharing of research findings.
  2. Posters: Presented as e-posters in a digital format. E-posters will be accessible through the conference’s mobile app and web platform.

For more details, please see our Guidelines.

Evaluation

Contributions go through a two-stage evaluation: 1. First, the organisers of the session to which your paper or poster was submitted will review it, 2. Next, the Belgrade Scientific Committee conducts its review.

Results notification

All main (first) authors should have received the evaluation results by 4 April via email (This deadline has been extended, and we apologize for the delay in sending the notification, which was caused by the recent decision to hold the 31st EAA Annual Meeting as a fully virtual event). Additionally, please find the list of accepted contributions here (last updated 7 April): EAA 2025 Accepted contributions

Payment requirements

To be included in the EAA 2025 programme, all first authors of papers and posters must complete both the EAA 2025 membership and conference fee payments by 26 May 2025. This deadline also applies to invited speakers, discussants, and keynote speakers. Contributions without payment by this date will be removed from the programme. Co-authors only need to pay if they plan to attend (online or onsite); the 26 May deadline does not apply to them. For more details, pelase visit Deadlines and Registration Policy & Fees.

E-poster specifications

File Format & Size

  • Submit your e-poster as a single-page PDF.
  • Maximum file size: 10 MB.
  • Save the file using the following format: posterID_surname-of-first-author.pdf,examples: 35_Karabas.pdf, 105_Smith.pdf, 89_Nowakowski.pdf

Orientation & Dimensions

  • Preferred orientation: Portrait (vertical) — ideal for viewing on both desktops and mobile devices.
  • Recommended dimensions:
    • Width: 1080 pixels (28.58 cm / 11.25 in)
    • Height: 1920 pixels (50.8 cm / 20 in)
    • This is a standard vertical HD (1080x1920) screen ratio, well-suited for digital platforms and mobile apps.
  • How to set this up in PowerPoint:
    1. Go to Design > Slide Size > Custom Slide Size.
    2. Set the orientation to Portrait.
    3. Set the Width to 28.58 cm and Height to 50.8 cm.
    4. Click OK and confirm the layout change.
    5. Save as PDF: Go to File > Export > Create PDF/XPS Document or Save As > choose PDF format.
    6. Ensure the file size remains under 10 MB.

Design & Content

  • Ensure the poster is in English.
  • Include the title, authors, and affiliations prominently at the top.
  • Use clear headings and organise content logically.
  • Incorporate high-resolution images, graphs, and tables as needed.

Accessibility & Readability

  • Use sans-serif fonts (e.g., Arial, Calibri) for clarity.
  • Maintain a minimum font size of 24 pt for body text.
  • Use contrasting colors to enhance readability.

E-Poster Upload

The deadline for uploading your e-poster to the EAA 2025 submission system is 8 July.

  1. Please log in at https://submissions.e-a-a.org/eaa2025/login
  2. Find your contribution on the dashboard.
  3. Click on the Upload Full Paper(s) button.
  4. Upload the file (make sure you’re uploading it for the poster contribution, not the oral one, if you have both).

Conference registration

Conference registration for the 31st EAA Annual Meeting in Belgrade is now open. Please visit Registration Policy & Fees for additional information.

Register now 

The EAA may restrict expression that violates the law, that defames a specific individual or group of individuals, that constitutes a genuine threat or harassment, that unjustifiably invades substantial privacy or confidentiality interests, or that violates the EAA Code of Conduct and Principles.

Call for Contributions

The EAA 2025 Call for Contributions (both papers and posters) was open between 20 Dec and 10 Feb 2025.

    Submission process:
  • All submissions must be made through the EAA submissions portal: https://submissions.e-a-a.org/eaa2025.
  • Papers and posters must be submitted separately, with the chosen format specified during submission.
  • Both types of contributions are submitted to Annual Meeting sessions.
    Submission guidelines:
  • Abstract text: Between 150-300 words.
  • Title: Max. 20 words.
  • Affiliations: Maximum 1000 characters. Use only the main name of your institution or company (avoid titles, positions, addresses, or country names).     
    EAA IDs:
  • If your co-authors are EAA Members, please include their EAA IDs in your submission.