EAA Travel Grants

The EAA is grateful to Oscar Montelius Foundation (OMF) for their generous financial support to enable the EAA to award a number of grants to its members in order to assist with the costs incurred during their attendance of the 26th EAA Annual Meeting in Budapest.

A minimum of 66 grants to the sum of € 300,- are available for EAA members participating in person in the Annual Meeting.


The EAA is currently actively considering the implications of the COVID-19 pandemic for the Annual Meeting, Budapest 26-30 August. The call for grant applications has been therefore postponed and an announcement on grants will be made shortly.

Selection criteria

1. Only completed applications in English will be considered.
2. Only current EAA members are eligible to apply.
  • Priority will be given to applicants who are making an active contribution within the Annual Meeting programme. Priority will be given as follows: session organiser, presenter of a paper, (non) statutory committee member with a scheduled meeting, poster presenter.
  • A maximum of two grants can be received by session organisers in a single session.
  • A single paper can receive only one grant. In the case of a joint paper, it is possible to share a grant.
  • An applicant is only eligible to receive one grant, regardless of the number of sessions, papers or posters being given.
  • Priority will be given to those who have not received a grant from the EAA to attend the Annual Meeting in the last three years.
3. Priority will be given to EAA members resident in category B countries, as approved by the AMBM at the EAA Annual Meeting in Maastricht, 2017.
    The list of category A and B countries is based on the World Bank data on Gross Domestic Product (GDP) per capita. Countries approved to fall within the A category of membership include (in alphabetical order): Andorra, Aruba, Australia, Austria, Belgium, Bermuda, Brunei Darussalam, Canada, Cayman Islands, Channel Islands, Denmark, Finland, France, Germany, Hong Kong SAR (China), Iceland, Ireland, Isle of Man, Israel, Italy, Japan, South Korea, Kuwait, Liechtenstein, Luxembourg, Macao SAR (China), Monaco, Netherlands, New Caledonia, New Zealand, Norway, Puerto Rico, Qatar, Singapore, Sint-Maarten, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States and Vatican City. All other countries fall into the B category.
4. EAA members who are currently unemployed, regardless of their country of residence, are also encouraged to apply.


Application procedure

The application procedure will open on DATE to be confirmed
  • Applications must be submitted electronically (not via email) using the application module that will be published on the EAA 2020 website on the 24th March;
  • Applications will only be considered, and will only be possible, from EAA members who have already been accepted as session organiser, and/or who have had a contribution (paper or poster) accepted, or are (non) statutory committee member with a scheduled meeting;
  • Members will be informed about successful or rejected presentations on the 24th March 2020;
  • The Secretariat will inform all members when the application procedure is open.
Applications should be submitted before DATE to be confirmed
  • Applicants will receive an email from the Secretariat confirming receipt of the application within two working days.
Successful applicants will be informed on or before DATE to be confirmed
  • The deadline for registration payment for presenters is DATE to be confirmed and successful applicants must settle their registration fees prior to the deadline.

Application Form

  • Members will be asked to fill in their name and EAA membership ID.
  • Further relevant personal information, as well as session and contribution names and ID will then be generated automatically.
  • Applicants will be asked to submit a motivation (no more than 200 words) in support of their application. The motivation is important as this will be referred to during the selection procedure.
  • Applicant will be asked to declare that:
    • they are not in receipt of any other form of financial assistance to attend the Annual Meeting (financial support of any kind from employer or student bursary, for instance)
    • they have taken adequate and reasonable measures to ensure the costs of their attendance at the Annual Meeting are as economic as possible (travel and accommodation costs).

Selection procedure

  • The selection process will endeavour to be as fair and objective as possible. The selection of successful applicants will be carried out by the Chair of the OMF Trustees and the EAA Secretary.
  • Each application will be considered individually. Only completed applications made using the application form provided and submitted before the deadline, will be considered.
  • Applications will not be considered from EAA members who have been awarded grants in the past but have not attended the Annual Meeting, either without good reason, or without informing the EAA.
  • Successful applicants will be informed, by email, by the EAA Secretariat. Grant acceptance confirmation by return email will be required from successful applicants.

Grant payments

  • After completing on-site registration at the registration desk at the Annual Meeting venue, successful applicants must confirm acceptance of the grant, in person, at the EAA desk from Thursday 27th August noon up until Saturday 30th August 12:00 local time.
  • Applicants will need to provide proof of ID and registration for the Annual Meeting and will need to confirm bank transfer details.
  • Successful applicants must provide receipts (flight bookings including boarding passes, travel tickets, hotel bills, etc.) to cover the total amount of grant allocated in order to receive the grant. Submission of the receipts is exclusively by way of scanned copies emailed to helpdesk@e-a-a.org at any time before 10 September 2020.
  • Payments of grants cannot be made before or during the Annual Meeting, but will be made by bank transfer within 4 weeks after the Annual Meeting.
  • The OMF reserves the right to withdraw any grant that is not claimed, in person, at the Annual Meeting. Any monies from grants withdrawn in this way will be reallocated at future Annual Meetings.

Important dates

  • DATE to be confirmed - Application procedure opens
  • DATE to be confirmed - Application procedure closes
  • DATE to be confirmed - Results sent to applicants
  • DATE to be confirmed - Successful applicants to pay for AM registration
  • 27 - 30 August 2020 - Successful applicants to confirm acceptance of the grant at EAA desk at the AM 
  • 10 September 2020 - Successful applicants to provide receipts (travel, accommodation) to EAA Secretariat
  • 1 October 2020 - EAA Secretariat to pay the grants to succesfull applicants

Grant application

The application procedure will open in following days.

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