Scientific Contributions

General info

The EAA Conference welcomes two main types of contributions: papers (oral presentations) and posters. Both formats offer participants a chance to share their research and insights with the community. The Call for Contributions (which includes both papers and posters) is typically open from mid December to early February.

  1. Papers: These are 15-minute oral presentations designed for structured and engaging sharing of research findings. Papers are submitted into thematic sessions that best align with their topic and are later presented within those sessions. One person can submit one paper as first/presenting author.
  2. Posters: Presented as e-posters in a digital format, they provide a visually rich way to showcase research. E-posters are submitted to the thematic sessions that best align with their topic; however, they are not typically presented within those sessions. Instead, they are accessible through the conference’s mobile app, web platform and onsite e-poster boards. Please note that e-poster files (PDF format) must be submitted in advance of the meeting, typically in July. One person can submit one poster as first/presenting author.

Evaluation

All contributions undergo a two-stage evaluation:

  1. Session Organisers: The organisers of the session to which your paper or poster has been submitted will conduct the initial review.
  2. Athens Scientific Committee: The Scientific Committee will then carry out a secondary review to ensure overall quality and consistency.

Payment requirements

To be included in the EAA 2026 Scientific Programme, all first authors of contributions—both papers and posters—must complete two payments by 29 April 2026:

  1. The EAA 2026 membership fee
  2. The EAA 2026 conference registration fee

Key information:

  • Both payments must be made before the scientific programme is finalised, which typically occurs in spring, prior to the Annual Meeting.
  • The same payment deadline also applies to session speakers - invited speakers, discussants, and keynote speakers.
  • If payment is not received by the set deadline, the contribution is removed from the scientific programme.
  • Co-authors are only required to settle the two payments if they are planning to attend the Annual Meeting (online or onsite in person). The 29 April payment deadline does not apply to co-authors.

For more details, pelase visit Deadlines and Registration Policy & Fees.

E-poster specifications

File Format & Size

  • Submit your e-poster as a single-page PDF.
  • Maximum file size: 10 MB.
  • Save the file using the following format: posterID_surname-of-first-author.pdf,examples: 35_Karabas.pdf, 105_Smith.pdf, 89_Nowakowski.pdf

Orientation & Dimensions

  • Required orientation: Portrait (vertical)
  • Recommended dimensions:
    • Width: 1080 pixels (28.58 cm / 11.25 in)
    • Height: 1920 pixels (50.8 cm / 20 in)
    • This is a standard vertical HD (1080x1920) screen ratio, well-suited for digital platforms and mobile apps.
  • How to set this up in PowerPoint:
    1. Go to Design > Slide Size > Custom Slide Size.
    2. Set the orientation to Portrait.
    3. Set the Width to 28.58 cm and Height to 50.8 cm.
    4. Click OK and confirm the layout change.
    5. Save as PDF: Go to File > Export > Create PDF/XPS Document or Save As > choose PDF format.
    6. Ensure the file size remains under 10 MB.

Design & Content

  • Ensure the poster is in English.
  • Include the title, authors, and affiliations prominently at the top.
  • Use clear headings and organise content logically.
  • Incorporate high-resolution images, graphs, and tables as needed.

Accessibility & Readability

  • Use sans-serif fonts (e.g., Arial, Calibri) for clarity.
  • Ensure body text is easily readable (recommended minimum 18–24 pt, depending on content density and layout).
  • Use contrasting colors to enhance readability.

E-Poster Upload

The deadline for uploading your e-poster to the EAA 2026 submission system is 7 July 2026.

  1. Please log in at https://submissions.e-a-a.org/eaa2026/login (the feature is not available yet but will become very soon, thank you for your patience).
  2. Find your contribution on the dashboard.
  3. Click on the Upload Full Paper(s) button.
  4. Upload the file (make sure you’re uploading it for the poster contribution, not the oral one, if you have both).

Conference registration

Register now 

Call for Contributions

The EAA 2026 Call for Contributions (both papers and posters) was open between 19 December 2025 — 9 February 2026 23:59 CET (extended deadline).

    Submission process:
  • All submissions must be made through the EAA submissions portal (https://submissions.e-a-a.org/eaa2026).
  • Papers and posters must be submitted separately, with the chosen format specified during submission.
  • Both types of contributions are submitted to Annual Meeting sessions.
    Submission guidelines:
  • Abstract text: Between 150-300 words.
  • Title: Max. 20 words.
  • Affiliations: Maximum 80 characters. Use only the main name of your institution or company (avoid titles, positions, addresses, or country names).     
  • You may submit one paper and one poster as the first/presenting author (topics must differ).
  • One person may co-author an unlimited number of contributions, provided the involvement is genuine.
  • The maximum number of co-authors per contributions is 9.
    EAA IDs:
  • Please always include EAA IDs for your co-authors if they already have one. 

The EAA may restrict expression that violates the law, that defames a specific individual or group of individuals, that constitutes a genuine threat or harassment, that unjustifiably invades substantial privacy or confidentiality interests, or that violates the EAA Code of Conduct and Principles.