Scientific Sessions

General info

The EAA 2025 Call for Sessions is to open between 17 September and 31 October 2024 23:59 CET. Session proposals can only be sumitted through the EAA 2025 submisssions portal at https://submissions.e-a-a.org/eaa2025/login. 

  • Session definition and function within the conference: EAA sessions are conference panels concenrated around a specific archaeological topic. EAA Annual Meetings usually have between 200- 350 paralel sessions, and 2000 - 4500 papers / oral presentations within them. Both sessions and papers are evaluated by the Scientific Committee; papers are also evaluated by session organisers. The Call for Session opens in mid September and conitunes until the end of October. Next, the session proposals are evaluated and those which are accepted and paid for are opened for submissions in the Call for Papers where EAA members can submit their paper proposals to specific sessions. 
  • Session structure: Sessions are organised in 2-hour blocks, with up to 7 oral presentations per block (each presentation lasting 15 minutes). One session should have min. one 2-hour timeslot and max. four 2-hour timeslots depending on the number of papers presented within it.
  • Session proposal submission: Sessions can be proposed only through the EAA 2025 submissions portal. The person submitting the proposal is considered the main sesssion organiser and contact person for the session.
  • Call for Papers: Once sessions have been evaluated, accepted and the payments settled (please see the information under Session Organiser Payment Requirements in the box on the right), the Call for Papers (Presentations) opens where delegates can submit contribution proposals to specific sessions. The EAA 2025 Call for Papers will open on 20 December 2024.
  • Session evaluation and results: Session proposals are evaluated by the Scientific Committee (nominated anew for each conference), who ensure both academic quality and inclusivity. Results for EAA 2025 session proposals will be published in the first half of December 2024.

Session Formats

  • Regular Sessions: Include 15-minute presentations, discussions, and introductory/closing comments, with a minimum of six presentations. Organisers can invite submissions, but sessions are open to all EAA Members and all contributions must be submitted through the EAA submissions portal.
  • Keynote Sessions: Can feature up to three invited keynote presentations (one per 2-hour timeslot) followed by 15-minute regular presentations and discussions. Keynote speaker names can be added by the main session organiser through the EAA submissions portal at the time of submitting the session proposal or later (before the end of February 2025). Session organisers are also encouraged to advertise the session and invite regular submissions (i.e., not keynote), but sessions are open to all EAA Members and all regular contributions must be submitted through the EAA submissions portal.
  • 6 Slides in 6 Minutes Sessions: Designed to offer a quick overview of case studies. They include 6-minute presentations, discussions, and introductory/closing comments, with a minimum of 10 presentations. Session organisers are encouraged to advertise the session and invite submissions, but sessions are open to all EAA Members and all contributions must be submitted through the EAA submissions portal.
  • Pre-circulated Paper Sessions: Similar to regular sessions but allow for more focused discussions based on materials shared between participants prior to the conference. Session organisers are encouraged to advertise the session and invite submissions, but sessions are open to all EAA Members and all contributions must be submitted through the EAA submissions portal.
  • Discussion Sessions: Aim to provide more space for discussion than regular sessions. They typically include 15-minute presentations, discussions, and introductory/closing comments, but should allocate more time to discussion than regular sessions. Session organisers are encouraged to advertise the session and invite submissions, but sessions are open to all EAA Members and all contributions must be submitted through the EAA submissions portal.
  • Round Tables: Interactive discussions with limited presentations, seating 30 participants, and focused on specific themes. No contributions are submitted to roundtable sessions through the EAA submissions portal; instead, speakers should be invited by the organisers. The maximum number of invited speakers per roundtable session is 10. Invited speaker names can be added by the main session organiser through the EAA submissions portal at the time of submitting the session proposal or later (before the end of February 2025).
  • Workshops: 2-hour interactive sessions for data consultation, software demonstration, etc. No contributions are submitted to workshops through the EAA submissions portal; instead, speakers should be invited by the organisers. The maximum number of invited speakers per workshop is 10. Invited speaker names can be added by the main session organiser through the EAA submissions portal at the time of submitting the session proposal or later (before the end of February 2025).
  • Other Sessions: Innovative session formats/meetings can be accommodated on request. If you wish to submit a session in this format, please contact us at helpdesk@e-a-a.org first to discuss possible session format modifications.

Keynote speakers, invited speakers and discussants

These are special categories of speakers with distinct roles within a session. They do not submit proposals through the EAA 2025 submissions portal and can only be invited by session organisers.

Only the main organiser of a session can add invited speakers, keynote speakers, or discussants through the EAA 2025 submissions portal. These speakers do not need to submit paper proposals via the portal. If they are contributing a presentation to the session in which they serve as an invited / keynote speaker / discussant, it will be included in the session schedule during the preparation phase in February/March 2025.

  • Keynote Speakers: Can only be added to sessions with the format "session with a keynote presentation." A maximum of 3 keynote speakers is allowed per session.
  • Invited Speakers: Can only be added to sessions with the formats "round table," "workshop," or "other." A maximum of 10 invited speakers is allowed per session.
  • Discussants: Can be added to all other session formats. A maximum of 1 discussant is allowed per session.

These three types of speakers do not need to be EAA Members to be added to a session but must pay the EAA membership fee and conference registration fee by 28 May to be able to attend the conference.

IMPORTANT: The one paper (oral presentation) per person limitation does not apply to keynote speakers, invited speakers and discussants. However, please note that while we will do our best to avoid scheduling conflicts between sessions that involve these three types of speakers and other sessions in which they might be participating, due to the complexity of the programme, we cannot guarantee this in every case. We kindly ask organisers to consider this when selecting keynote speakers, invited speakers or discussants for their sessions.

Guidelines for Session Organisers

The EAA 2025 Call for Sessions is to open between 17 and 31 October 2024 23:59 CET. Sessions can only be submitted through the EAA 2025 submissions portal below:

Submit a session proposal now 

Session organiser requirements:

  • You must be an EAA Member to submit a session (you need to have an EAA ID, but EAA 2025 membership payment is not necessary to submit a session; to find your EAA ID, please log into your EAA profile at https://www.e-a-a.org).
  • One person may submit max. one session as main organiser.
  • The person who submits the proposal through the EAA 2025 submissions portal is considered the main organiser and contact person for the session. Please note that this role is not easily transferable, so please consider carefully the appropriate individual for this responsibility.
  • One person can be involved as organiser in max. two sessions in total. 
  • Each session must have min. 2 and max. 5* session organisers. Organisers must represent at least two different countries (based on where they reside / where their main institution is based). 

Session organiser payment requirements:

  • For a session to open for paper submissios when the Call for Papers opens, at least two session organisers from different countries must pay the EAA membership fee and EAA 2025 conference registration fee by 18 December. Please note that these are two payments.
  • All organisers of accepted sessions must pay the 2025 EAA membership and EAA 2025 conference registration fees by 29 January 2025 in order for their names to remain on the organiser list.
  • At least two session organisers from two different countries must settle both fees by 29 January 2025 in order for the session to remain in the scientific programme. 
* Please note that according to our policy, the maximum limit of 5 organisers also applies to sessions that may be merged after the session evaluation stage. We kindly ask organisers to consider this when submitting a session proposal.

Session Submission & Format

The guidelines specified below should be followed when completing the EAA 2025 submissions form. 

  • Session proposals are submitted to Annual Meeting themes (please see the descriptions here).
  • When submitting a session, please choose the appropriate format (see format descriptions on the left).
  • Session abstract: max. 300 words
  • Session title: max. 20 words
  • Session organiser affiliations should be limited to max. 1000 characters, using only the main name of the institution or company (e.g., University of Helsinki). Please do not include titles, positions, addresses, or country names (affiliations you provide through the EAA 2025 submissions portal will only be used in the conference Abstract and Programme Book and must therefore be kept as concise as possible).
  • Please always include EAA IDs for your co-organisers if they are EAA Members.

The EAA may restrict expression that violates the law, that defames a specific individual or group of individuals, that constitutes a genuine threat or harassment, that unjustifiably invades substantial privacy or confidentiality interests, or that violates the EAA Code of Conduct and Principles.