Frequently asked questions (FAQ)

Will the conference be onsite / hybrid / online?

The 31st Annual Meeting was originally planned as a hybrid event, allowing both onsite and online participation. However, as announced on 1 April 2025 (see full announcement), the Annual Meeting format has shifted to online only. In line with this change, all sessions and presentations will now take place virtually, via a dedicated online platform - All in the Loop and Zoom (similar as in previous years). Detailed information on how to prepare for online participation and access the platform will be shared closer to the event.

Do co-authors of papers or posters need to pay EAA membership and conference registration fees?

Co-authors are required to pay EAA membership and conference registration fees only if they wish to participate in the 31st Belgrade Virtual Annual Meeting. Please note that the payment deadline, which applies to the first (main) authors of papers and posters, does not apply to co-authors.

Do discussants, invited and keynote speakers in sessions need to pay EAA membership and conference registration fees?

Yes, all individuals who are planning to participate in the 31st Belgrade Virtual Annual Meeting are required to pay EAA membership and conference registration fees.

Do I have to be an EAA Member to be able to participate in the 31st Belgrade Virtual AM?

Yes, all participants of EAA Annual Meetings have to be EAA Members (pay for 2025 membership) and also have to pay Annual Meeting (conference) registration fee. The payment can be done when you know that your session / contribution has been accepted by the Scientific Committee. Check registration policy and deadlines for more details about prices and cancellations.

Is it possible to transfer EAA membership or conference registration to someone else?

No, it is not possible to transfer EAA membership. If you know that you are not able to attend the Annual Meeting, please notify helpdesk@e-a-a.org as soon as possible. The replacement is not possible but we may help you with the process of registering your colleague. In case of any changes / cancellations, EAA Secretariat has to be informed by email at helpdesk@e-a-a.org.

How do I get my EAA ID?

In case you are current EAA member or were member in the past, you may find your EAA ID in your profile - sign in at www.e-a-a.org and continue to Membership > My EAA Membership. For assistance with your credentials, please contact helpdesk@e-a-a.org. In case you have never been EAA member, please create new account here. You will receive your EAA ID just after filling the registration form.  

My account has been locked out - what to do? 

You have used incorrect password too many times - please email us at helpdesk@e-a-a.org and we will unlock your account. 

Why is session submission (end September - early November) / Call for Papers (mid December - mid February) so early? 

EAA Annual Meetings usually have between 150 - 350 paralel sessions, and 2000 - 4500 contributions. Both sessions and contributions are evaluated by the Scientific Committee, contributions are also evaluated by session organisers.
The creation of the scientific programme is very complex and before building it we also need main authors to have their fees settled which require some time to collect. Just after we know who is really participating at the Meeting we can announce the preliminary / final version of the AM schedule.

Because of the transition to online format, I need a refund for my conference registration. What should I do?

If you've already registered for the 31st EAA Annual Meeting, we contacted you by email in April to ask you to choose one of the following options.

1. Attend the Conference Online

• We will refund the difference between what you have already paid (including any extras, such as lunches) and the new online registration fee.
• Please do not register again; we will transfer your current registration to the online event.
• A revised invoice will be issued, and the refund will be processed by 30 June at the latest.

2. Withdraw from the Conference

• Your conference registration and any additional items (e.g., lunches) will be cancelled.
• You will receive a full refund for the registration fee and an invoice reversal by 30 June at the latest.

For further details, please see the email on new registration fees and refunds or contact us at helpdesk@e-a-a.org.

Please note that in accordance with EAA policy, EAA membership fees are non-refundable.

How do I get an invoice for membership / conference registration?

• All invoices will be available in your EAA membership profile. To view or download, log in at www.e-a-a.org >Members' Area > My EAA Profile > My Payments & Invoices.
• If you are a Serbian taxpayer, your conference registration invoice will be automatically generated through the EIS system and sent to you via this system within 10 business days.
• Please note that VAT will be settled according to the country of habitual residence or place of consumption. For further details see invoice.
• For any changes to your invoice, please contact us at helpdesk@e-a-a.org by 30 September 2025.

Please note that the above information was updated on 30 April to reflect the transition to an online-only format and related adjustments.

How can I change billing details in my invoice?

If you need any changes in your invoice (typically billing address), please contact us via helpdesk@e-a-a.org and we will correct the invoice for you. Please note that changes can only be made by 30 September 2025. 

I can see 1111 EUR price when registering for the conference

You need to select your membership type first (e.g. in your profile at www.e-a-a.org under Membership > My EAA Membership) and just after that proceed to conference registration - the price is counted according to the membership type that is why you see the error price. If you have anything in the cart right now, please remove it first.

If you have just paid for your membership fee and you still see 1111 EUR price, please remove the registration from your cart and try again in a few hours or the following day.

You can also try using a different web browser if the other solutions do not work.

I have chosen the "pay later" option in the cart, can I still pay by card?

Yes, you can find your unsettled dues in your EAA profile at www.e-a-a.org (under Membership -> My EAA Membership) go to tab Pending billing, tick the box next to the invoice for membership and/or conference registration -> "add to cart" button will be activated, you can then proceed to the cart and the payment.

I work in a different country than I am originally from. How does it work with EAA membership?

EAA membership is based on the place where you work, study or reside, rather than your nationality. This is important for session organisers who need to be from at least two different countries.