Call for Papers and Abstract Evaluation
The Call for Papers (oral presentations) for the 30th EAA Annual Meeting in Rome is now closed. Results of paper proposal (oral presentations) evaluation will be announced by 25 March 2024.
Please note that all first (main) authors of papers must pay the 2024 EAA membership and 2024 conference registration fees by 25 April 2024. To register and pay both fees please go to https://www.e-a-a.org/EAA2024/Registration.
Paper proposals (abstracts for oral presentations) undergo two rounds of evaluation, first by session organisers and then by the Scientific Committee for Rome. Session organisers will be able to review submitted abstracts and schedule their sessions starting from Wednesday 14 February and will receive email instructions on evaluating and scheduling sessions on the same day.
If a session has received fewer than 6 submissions, session organisers will receive notification from the EAA Secretariat by Thursday 15 February regarding the next steps to take.
Call for Posters
The Call for Posters is open until 8 April 2024.
Please note that as of EAA 2024 Rome, there has been a change in how paper (oral presentations) and poster abstracts are proposed. Please note that posters proposals will now be submitted separately. This change was introduced in response to EAA Member's request for the possibility to present two contributions as main (first) author (as expressed in 2023 annual evaluation survey). To meet this request, it will now be possible to present one paper (oral presentation) and one poster as first author (submitted separately).
Below please see other changes introduced in relation to separate paper and poster submissions:
- submitting identical content for paper and poster is not permitted
- posters will not be submitted to sessions but to Annual Meeting themes
- posters will not receive formal presentation slots but will be accessible as e-posters via the EAA mobile app and web-platform as well as through e-poster boards located at the main venue
- it will be possible to provide feedback to poster authors via mobile app / web-platform chat and email
- Call for Posters will end after the results of paper (oral presentation) evaluation are announnced (to allow paper proposals which did not meet session requirements to be resubmitted as posters)
- deadlines for paper and poster submissions will differ slightly
Session Evaluation Results
The Scientific Committee for Rome has now completed the first stage of session evaluation process. Evaluation results were sent to session organisers on 7 and 8 December. The results were announced with a few days of delay due to the unprecedented number of session proposals (the 30th EAA Annual Meeting in Rome has received a record-breaking number of 535 session submissions). We apologise for any difficulties the delay may have caused.
Given the exceptional number of proposed sessions and for the sake of a tenable academic programme, the Scientific Committee has reached the very difficult decision of rejecting an increased number of sessions as well as asking a high number of sessions on overlapping topics to merge. Since some of the sessions earmarked for merging are still undergoing changes at this moment, an up-to-date list of accepted sessions will be published when the Call for Papers opens on 18 December.
Please note that at least two co-organisers from two different countries / organisations must pay their 2024 EAA membership fee and Annual Meeting registration fee in order to have the session open for Call for papers on 18 December 2023.
Please refer to detailed Guidelines for session organisers here.
Please see the following EAA Executive Board Statement for more background information on session evaluation for the 30th Annual Meeting and the decisions made by the Executive Board.
EAA EXECUTIVE BOARD STATEMENT ON SESSION EVALUATION, 30TH ANNUAL MEETING
13 December 2023
The EAA appreciates the interest of its Members in the Annual Meetings, expressed in the large number of sessions submitted year after year. As EAA Members, we all value the wide range of topics offered in the academic programme of EAA Annual Meetings. Nevertheless, the high number of parallel sessions, thematic overlaps and the intense daily programme has led to complaints which have been expressed in the 2023 annual evaluation survey, to be published in TEA issue 79, winter 2024. The 30th EAA Annual Meeting in Rome has since received a record-breaking number of 535 session submissions; the previous highest number was 278 submitted sessions for the Belfast Annual Meeting in 2023. Adding to Member’s existing feedback, this unprecedented number of session proposals presents serious challenges for assembling a workable conference programme given the available software and local infrastructure that is currently at the EAA’s disposal. The ultimate limitation with regard to the volume of sessions that can be accepted is the number of lecture rooms available – currently, our local hosts are looking at 60+ lecture rooms.
Therefore, in view of the exceptional number of proposed sessions for 2024 and for the sake of a tenable academic programme, the Scientific Committee for Rome has reached the very difficult decision of rejecting an increased number of sessions as well as earmarking a higher number of sessions for merging. Recognising that this is difficult and uncomfortable for both the session organisers concerned and the Scientific Committee, we wish to offer some insight into our approach towards our common goal of putting on a good conference.
In evaluating sessions, the Scientific Committee must above all strive for high scientific value and avoid thematic overlaps. Rejected sessions topics may be better suited as individual presentations. In this regard, it is worth anticipating that it will be possible to present both an oral and a poster presentation at the Rome 2024 AM. This is a direct response to requests by respondents in the 2023 annual evaluation survey.
We believe that there is both potential academic value as well as networking opportunities in merging thematically similar sessions. But this does mean that session co-organisers must agree among themselves how to reduce the number of session co-organisers to a maximum of five (any further co-organisers may be acknowledged in the session abstract).
The Executive Board, TEA and social media editors and EAA staff thoroughly discussed the alternative of increasing the number of co-organisers in merged sessions, but concluded this policy change would be contrary to existing standards, e.g. with view to accepted sessions with five co-organisers who had wished to add more co-organisers. Additionally, and critically, having more than five co-organisers would make the timetabling of the academic programme virtually impossible due to scheduling conflicts. The more session co-organisers there are, the lower the chance there is to avoid scheduling overlaps with participants’ other commitments (participation in another session and/or oral presentation). Technically speaking, the implementation of the required software modification was also likely to mean delays in opening the call for contributions. The majority of Executive Board members voted in favour of keeping the existing rules.
The EAA Annual Meetings have grown larger thanks to our Members’ engagement, and we now need these same Members to help us jointly make the EAA Annual Meetings sustainable. We ask for your understanding and cooperation with the principles outlined above in order to have an enjoyable Annual Meeting in Rome. We are committed to exploring alternatives for future Annual Meeting, and will welcome your views and suggestions in the 2024 annual evaluation survey or at any time at email@example.com.