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Scientific Programme

Call for sessions

Proposing a session for the 30th Annual Meeting can only be done online via the submission form available here. The Call for sessions is open from 18 September to 9 November 2023, 23:59 CET. No further submissions will be allowed thereafter.

Current and past EAA members can log in using their EAA credentials (EAA ID, username, password). For assistance with retrieving your credentials, please contact the EAA Secretariat at Before submitting your proposal, please make sure that all personal information is up-to-date in your EAA profile (under Membership > My EAA Membership, when signed in at, where you can also find your EAA ID). That is because, this information will be carried over to the submission module. Please do not create a new account if you already had one in the past!

Each session has to be organised by at least two people from two different countries and organisations. The person who is submitting the session is considered the first - main session organiser who will be in close contact with the EAA Secretariat regarding all practicalities. One person may take part in two sessions, but only in one as the main organiser. The maximum number of session organisers is five, including the main organiser, no exceptions are possible.

Your proposal will be reviewed by the Scientific Committee before 4 December 2023 and you will be informed thereafter by email, the list of accepted sessions will be also available at this webpage. Please note that at least two co-organisers from two different countries / organisations must pay their 2024 EAA membership fee and Annual Meeting registration fee by 14 December 2023 in order to have the session open for Call for papers on 18 December 2023.

Please refer to detailed Guidelines for session organisers here.

Call for sessions

The Call for sessions opens on 18 September.

Submit now >>   

Important numbers

One person may submit one session as the main organiser but may be co-organiser of one other session. The maximum number of organisers is five, incl. the main organiser. The organisers must be from at least two countries (corresponding to their EAA membership) and representing at least two different institutions. 
The title may have max. 20 words and abstract min. 150 words and max. 300 words.
The deadline for submitting or modifying an abstract is Thursday 9 November 2023, 23:59 CET.

Session formats

Regular session
Regular session  consists of 1, 2, 3 or 4  2-hours blocks and contains up to 28 15-minute presentations (although flexibility may be given to individual session organisers to reduce the length of time allowed for each paper in order to include more papers), including discussion, introductory and closing comments. While session organisers are welcome to invite submissions into their session, the session needs to be open for submissions by any presenter.

Sessions with pre-circulated papers
Papers to be pre-circulated before the Annual Meeting allowing informed discussion in person.

Session with presentations of 6 slides in 6 minutes
6 minutes presentations followed by discussion.

Session with keynote presentation and discussion
Regular session / discussion session with keynote lecture (to be submitted within the system; usually 30 minutes) followed by regular papers and/or discussion.

Discussion session with formal abstracts
Discussion session is an interactive event organised around a specific theme, formal presentations are required. Abstracts need to be submitted within the system.

Round table
Round table is an interactive event organised around a specific and tightly focused theme. There are no formal contributions submitted, session organisers only need to provide a list of confirmed discussants. Round tables are to be held in small rooms.

Interactive format, session organisers need to inform of the needs.

Format to be specified by session organisers, to be evaluated by the Scientific Committee.

Session filming

The EAA has undertaken to record a limited number of sessions to be made available online at Individual presenters can opt out from being recorded; they can also edit their recorded presentation at any time before its release.

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