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European Archaeology Fair


The main venue of the Annual Meeting is Queen’s University Belfast which was founded by Royal Charter in 1845 during the reign of Queen Victoria. The centrepiece and the enduring symbol of Queen’s University is the original Lanyon building, named after its architect, the renowned Sir Charles Lanyon. The University lies at the heart of the Queen’s Quarter in the leafy suburbs of south Belfast, adjacent to the Botanic Gardens and the Ulster Museum.

The European Archaeological Fair (EAF) will be held in the Whitla Hall, adjacent to the Lanyon Building. The hall was opened in 1949 and is named after Sir William Whitla, a major Queen’s benefactor and distinguished Belfast physician. Each year 1000s of Queen’s students attend graduation ceremonies in the Whitla Hall. The exhibition space will be a central hub for the conference and will include multiple Annual Meeting facilities, including the registration desk and the helpdesk, distribution points of the pre-ordered lunch boxes, and coffee breaks served twice per day. Other attractions to entertain delegates will also be set up near the Whitla Hall but details of these will be available closer to the time of the Meeting.

Stand types and prices

Type 1 - Basic stand

Space: 2 × 2 m
Price: 950 EUR incl. 20% VAT
The stand belongs to one exhibitor, registration of two onsite representatives is included in the price.

Type 2 - Shared stand space

Space: 2 × 2 m
Price: 950 EUR incl. 20% VAT
The stand is used by max. two different exhibitors simultaneously. Please contact us for more details.

Type 3 - Shared stand time

Space: 2 × 2 m
Price: 1100 EUR incl. 20% VAT
The stand is used by max. two different exhibitors on different days. Please contact us for more details.

Type 4 - Unmanned stand

Space: 2 × 2 m
Price: 1100 EUR incl. 20% VAT
You send your merchandise and we will prepare the stand for you. A volunteer will take care of your stand during the opening hours of the Fair. Please contact us for more details.

What we offer within the stand price

All stand types include registration for two persons (registration of an additional person must be requested in the order form and paid for), and the following:

  • Admission to the academic programme at the Annual Meeting
  • Admission to the Opening Ceremony and Welcome Reception
  • Admission to the Annual Party (1 drink included)
  • One delegates‘ bag per person
  • Coffee breaks
  • Listing in the directory of exhibitors on the Annual Meeting website ( and in the Programme Summary
  • Logo and brief company description in the Programme Summary and the Programme Book
  • Logo and brief description in the mobile app / online event software, or virtual stand - as relevant
  • Company name label on the stand
  • One table with cover, 2 chairs
  • Walls to hang posters
  • One shelf (47 × 147 cm, 4 segments) - on request
  • Free wireless internet at the EAF area
  • Power supply (Please note: Just like the rest of Europe, the voltage in Northern Ireland is 230 volts and the frequency is 50 Hz. Adaptors compatible with Type G, 3-pronged pug sockets are required.)
  • Receiving material on 25-29 August, stored until 4 September
  • Lockable room for overnight storage on request

Stand equipment and other facilities on request

  • Additional registration - 100 EUR / person
  • Packed lunch for three days (Thursday to Saturday) - 30 EUR / person
  • Ticket for the MERC Party (Friday) - 5 EUR
  • Ticket for the Annual Dinner (Saturday) - price tbd
  • Additional shelf (47 × 147 cm, 4 segments) - 100 EUR
  • Banner roll-up incl. printing - 280 EUR
  • Leaflet holder - 20 EUR
  • Bar stool - 50 EUR 
  • TV + stand - 420 EUR
  • Exhibition counter (100 × 100 × 55 cm) - 135 EUR
  • Glass display cabinet (100 × 100 × 55 cm) - 140 EUR
  • Additional chair - 15 EUR
  • Poseur table with spandex - 80 EUR

Stand booking

Please make your reservation by filling in the online booking at as soon as possible, as the number of stands we can offer is limited. We will confirm your booking and prepare an invoice which needs to be settled by 31 May 2023 at the latest. The payment can only be made by bank transfer.

All prices are in EUR and include 20% VAT.

Logo or company name with a link will be included at the Annual Meeting website after the payment is received. Thereafter, we will liaise with you about other materials (short company description, confirmed representatives, etc.) in order to increase your visibility at the Annual Meeting; the deadline for providing these materials is 30 June 2023.


All cancellations must be made in writing to Cancellations made by 15 June will be subject to 50 EUR cancellation fee. Cancellations by 10 July will be subject to a cancellation fee of 50% of the stand price. We are unable to issue refunds after 10 July 2023 but we may offer online presence instead.

In case the event has to be transformed into a virtual format due e.g. to the Covid-19 pandemic, the exhibitors will be offered online presence at the virtual Annual Meeting and at least 50% of the stand price will be refunded or used towards online advertisements. Sponsors and advertisers with ordered onsite advertisements will be contacted individually.

EAF and Sponsorship Prospectus

Download now >>   


Booking and payment details

Upon receipt of the completed booking form filled via , we will send you an invoice within three working days.

Become exhibitor >>  

Fees can only be paid by bank transfer:

IBAN: CZ28 2700 0000 0021 1392 7178
Accountholder: Evropská asociace archeologů (European Association of Archaeologists)
Bank: UniCredit Bank Czech Republic and Slovakia, a.s., Želetavská 1525/1, 140 92 Praha 4, Czech Republic

Please mention your company or organisation name and invoice number in your bank transfer.

Important dates and cancellation

31 May 2023 - deadline for booking and payment of the stand
31 May 2023 - deadline to provide logo and website link
15 June 2023 - deadline of cancellation with a possible refund less 50 EUR cancellation fee
30 June 2023 - deadline of providing materials for print
10 July 2023 - deadline of cancellation with a possible refund of 50% of the price
25 - 29 August 2023 - shipment received in the venue
30 August - preparation of stands in the morning
30 August - 2 September - EAF
2 September - dismantling of stands
4 September - shipment stored in the venue

All cancellations must be made in writing to


Should you need any more information, please do not hesitate to contact us at

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