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Scientific Programme

Call for sessions

How to submit a session

Proposing a session can only be done via online submission form available at https://submissions.e-a-a.org/eaa2023/ from 19 September 2022. Current and past EAA Members can log in using their EAA credentials (EAA ID, username, password). For assistance with retrieving credentials, please contact the EAA Secretariat at helpdesk@e-a-a.org. Make sure that all personal information is up-to-date before submitting your proposal. Please do not create a new account in case you had one in the past! New members need to sign up for EAA account first at www.e-a-a.org. You will find your EAA ID in your profile (under Membership > My EAA Membership, when signed in at www.e-a-a.org). As session organiser, you can either pay your EAA membership fees upon signing up or at any time before 15 December 2022 when registering and paying for the Annual Meeting. Please note that eventually all Annual Meeting delegates must be current EAA Members (paid-up for 2023) and pay conference fee.

Each session has to be organised by at least two people from two different countries. The person who is submitting the session is considered the first - main session organiser, and will be the main contact for all practicalities. One person may take part in two sessions, but only in one as a main organiser. Maximum number of session organisers is five, incl. main organiser. No exceptions are possible.

Detailed guidelines for session organisers are available here.

Session types

Please note: EAA 2023 Annual Meeting has (A) Regular sessions, and (B) Other sessions. Regular sessions include both papers and posters, oral presentations are usually 15 minutes long. All other sessions have a special format, the format of contributions is determined by the session organisers. Other sessions can either consist of (pre-circulated) papers, a keynote paper followed by other papers and discussion, pecha kucha presentations (six slides in 6 minutes), posters exclusively, contributions to a discussion session, etc. Roundtables do not receive papers submissions, only provide list of authors before end of Call for papers. Please note that all participants in the sessions will have to be current EAA Members and pay conference fee to be able to attend the session.

Deadlines

The call for sessions will close on Monday 14 November 2022, 23:59 CET (extended deadline). After the deadline, the Scientific Committee will evaluate all session proposals and decide whether the session is accepted, rejected, recommended for revision or suggested for merger with another similarly themed session. Following the evaluation by the Scientific Committee, the EAA Secretariat opens all approved sessions (that fulfil also all formal criteria - payment of EAA membership and Annual Meeting registration fee before Thursday 15 December 2022 by at least two organisers from at least two different countries) for the abstract submission of oral or poster presentations on Tuesday 20 December 2022. Please note that eventually all session organisers, as well as all participants of the Annual Meeting, have to settle both fees. 

The following main principles for sessions apply:

  • The maximum modular length of sessions and round tables is limited to full-day (4 blocks of 2 hours each, containing up to 28 oral presentations).
  • The time allowed for the presentation of individual papers is 15 minutes. However, flexibility may be given to individual session organisers to reduce the length of time allowed for each paper in order to include more papers, depending also on the format of the particular session.
  • All session organisers need to settle EAA membership and Annual Meeting registration fee before the deadline set.
  • One person may organise no more than one session or round table as the first organiser, but may be co-organiser of one other session.
  • Session co-organisers should be from more than one country.
  • Maximum number of session organisers is 5, including the main organiser.
  • One submitted contribution is allowed per delegate (applied in 2022 for the first time).

For detailed guidelines for organisers of sessions and round tables, notes for speakers and poster presentations please check the Guidelines tab in General Info.

Call for sessions

Call for sessions is extended to 14 November 2022.

Submit now >>   

Important numbers

Session has to be organised by at least two people from at least two different countries. One person may participate in two sessions as a co-organiser or as main organiser and co-organiser. The maximum number of organisers is five, incl. the main organiser. The title may have max. 20 words and abstract min. 150 words and max. 300 words.
The deadline for submitting or modifying a session abstract is 14 November 2022, 23:59 CET (extended deadline).

Session formats

  • Regular session (15 minutes oral contributions, poster presentations and discussion)
  • Session with presentations of 6 slides in 6 minutes
  • Session with keynote presentation followed by presentations and / or discussion
  • Session with pre-circulated papers
  • Discussion session (with formal abstracts)
  • Round table (without formal abstracts, only list of confirmed discussants to be provided)
  • Workshop
  • Other - to be specified in the submission

Session filming

The EAA has undertaken to record a limited number of sessions to be made available online at https://www.e-a-a.org/filmedsessions. Individual presenters can opt out from being recorded; they can also edit their recorded presentation at any time before its release.

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