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Grants

The EAA is grateful to the Oscar Montelius Foundation (OMF) for their generous financial support. This enables the EAA to award a number of grants to its Members to assist with the costs incurred during their attendance of the 29th EAA Annual Meeting in Belfast.

  • the sum to support onsite and online participation is to be determined

Where to apply

The grant application will be open from 9 March. 

Important dates

9 March - Grant application procedure opens
12 April - Grant application procedure closes
26 April - Announcement of successful applicants
27 April - Deadline for main authors to settle both membership and AM registration
31 August - 2 September - confirmation of participation during the AM to EAA team
21 September - receipts / signed form sent to EAA Secretariat
16 October - bank transfer of claimed grants

Selection criteria

1. Only completed applications in English will be considered.
2. Only current EAA Members are eligible to apply; in specific cases (e.g. invited speakers), grants are also available to non-members.
  • Priority will be given to applicants who are making an active contribution within the Annual Meeting programme. Priority will be given as follows: session organiser, presenter of a paper, (non-) statutory committee member with a scheduled meeting, poster presenter.
  • A maximum of two grants will be awarded to participants in any one session.
  • A single paper can receive only one grant. In the case of a joint paper, it is possible to share a grant.
  • An applicant is only eligible to receive one grant, regardless of the number of sessions, papers or posters being given.
  • Priority will be given to those who have not received a grant from the EAA to attend the Annual Meeting in the last three years.
3. Priority will be given to EAA Members resident in category B countries, as approved by the AMBM at the EAA Annual Meeting in Maastricht, 2017.
  • The list of category A and B countries is based on the World Bank data on Gross Domestic Product (GDP) per capita. Countries approved to fall within the A category of membership include (in alphabetical order): Andorra, Aruba, Australia, Austria, Belgium, Bermuda, Brunei Darussalam, Canada, Cayman Islands, Channel Islands, Denmark, Finland, France, Germany, Hong Kong SAR (China), Iceland, Ireland, Isle of Man, Israel, Italy, Japan, South Korea, Kuwait, Liechtenstein, Luxembourg, Macao SAR (China), Monaco, Netherlands, New Caledonia, New Zealand, Norway, Puerto Rico, Qatar, Singapore, Sint-Maarten, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States and Vatican City. All other countries fall into the B category.
4. EAA Members who are currently unemployed, regardless of their country of residence, are also encouraged to apply.

 

Application procedure

The application procedure will open on Thursday 9 March 2023 12:00 CET.
  • The Secretariat will inform all Members when the application procedure is open.
  • Applications must be submitted electronically (not via email) using the registration module available from the EAA 2023 Annual Meeting website.
  • Applications will normally be considered, and will be possible, from EAA Members who have already been accepted as session organiser, and/or who have had a contribution (paper or poster) accepted. In specific cases (e.g. invited presenters) grants are also available to non-members - session organisers must request this in advance by email to the Secretariat; the Secretariat will then handle the necessary administration and enable the presenter to then apply for a grant using the registration module.
Applications should be submitted before Wednesday 12 April 2023 24:00 CET.
  • Applicants will receive an email from the Secretariat confirming receipt of the application within two working days. Please contact helpdesk@e-a-a.org should you not receive the email confirmation.
All applicants will be informed about success or rejection of their grant application on or before Wednesday 26 April 2023.
  • The deadline for registration payment for presenters is Thursday 27 April 2022 24:00 CET and successful applicants must settle their registration fees prior to the deadline.

 

Application Form

  • Members will be asked to fill in their name and EAA membership ID.
  • Further relevant personal information, as well as session and contribution names and ID, will then be generated automatically.
  • Applicants will be asked to submit a motivation letter (no more than 200 words) in support of their application. The motivation letter is important as this will be assessed during the selection procedure.
  • Applicants will be asked to declare that:
    • they are not in receipt of any other form of financial assistance to attend the Annual Meeting (financial support of any kind from employer or student bursary, for instance)
    • they have taken adequate and reasonable measures to ensure the costs of their attendance at the Annual Meeting are as economic as possible (travel and accommodation costs). 

 

Selection procedure

  • The selection process will consider general criteria of evaluation such as new or insightful perspectives and their societal, innovative, interdisciplinary and international impact.
  • The selection of successful applicants will be carried out by the Chair of the OMF Board of Trustees and the EAA Secretary.
  • Each application will be considered individually. Only completed applications made using the application form provided and submitted before the deadline will be considered.
  • Applications will not be considered from EAA Members who have been awarded grants in the past but have not attended the Annual Meeting, either without good reason, or without informing the EAA.
  • Successful applicants will be informed, by email, by the EAA Secretariat. Grant acceptance confirmation by return email will be required from successful applicants.

 

Grant payments

  • Onsite participation grants: After completing onsite registration at the registration desk at the Annual Meeting venue, successful applicants must confirm acceptance of the grant, in person, at the EAA desk from Thursday 31 August 12:00 am up until Saturday 2 September 12:00 am local time.

Successful onsite applicants will

    • provide proof of registration for the Annual Meeting (e.g. badge);
    • need to confirm bank transfer details;
    • sign the grant acceptance form onsite;
    • submit the receipts (flight bookings including boarding passes, travel tickets, hotel bills, etc.) to cover the total amount of grant allocated in order to receive the grant; the receipts must be submitted exclusively by way of scanned copies emailed to helpdesk@e-a-a.org at any time before 21 September 2023.
    • Should a successful onsite applicant become unable to attend the Annual Meeting in person, s/he must promptly inform the EAA Secretariat at helpdesk@e-a-a.org, in which case it is possible to request that the onsite participation grant is transformed to an online participation grant covering 75% of the Annual Meeting registration fee.
  • Online participation grants: Successful applicants who participate remotely will
    • need to be able to confirm that they attended the Annual Meeting and presented their contribution; this will be checked via the Annual Meeting software for remote presentations and with the session organisers and volunteers;
    • email the signed grant acceptance form to helpdesk@e-a-a.org at any time before 21 September 2023.
  • Payments of grants cannot be made before or during the Annual Meeting, but will be made by bank transfer by 16 October 2023.
  • The EAA, on behalf of the OMF and WGF, reserves the right to withdraw any grant that is not claimed, in person or remotely, at the Annual Meeting. Any monies from grants withdrawn in this way will be reallocated at future Annual Meetings.