European Archaeology Fair

Venue

The venue of the Annual Meeting is located in the city’s green heart, in the buildings of the Eötvös Loránd University (ELTE), Faculty of Humanities Campus, and in the Hungarian National Museum.

The European Archaeology Fair (EAF) will be held in the Gólyavár (Maria Theresia Hall – 1st floor and the ground floor of the building) at the University of ELTE Faculty of Humanities Campus.

We would like to upgrade the exhibition area to become a central meeting point for participants. In order to achieve this, the Gólyavár will become the hub for multiple Annual Meeting facilities: the registration desk and the helpdesk, distribution of pre-ordered lunch boxes, and coffee breaks served twice per day.

In addition to the above, other attractions to entertain visitors will also be set up in the Gólyavár area. Details of these will be available at a later stage, closer to the Meeting.

Stand types and prices

Type 1 - Basic stand located in the first floor

Space: 2 × 2 m
Price: 950 EUR incl. 27% VAT

Type 2 - Basic stand located in the ground floor

Space: 2 × 2 m
Price: 1100 EUR incl. 27% VAT


Type 1 and 2 - basic stand

Type 3 - Upgraded stand with a booth, located in the first floor

Space: 2 × 2 m
Price: 1200 EUR incl. 27% VAT

Type 3 - upgraded stand

If your organisation is interested in any other size or format, we will be happy to discuss the price and accommodate your preferences.

What we offer within the stand price

We offer basic and upgraded default stand types. All stand types include registration fee for 2 persons (every additional person must be requested in the order form and paid for), and the following:

• Admission to the academic programme at the Annual Meeting
• Admission to the Opening Ceremony and Welcome Reception
• Admission to the Annual Party (1 drink included)
• One delegates‘ bag per person
• Coffee breaks
• Listing in the directory of exhibitors on the Annual Meeting website (www.e-a-a.org/eaa2022/partners)
• Logo and brief company description in the Programme Summary and the Programme Book
• Free wireless internet at the EAF area
• Power supply (Please note: In Hungary the power plugs and sockets are of type C and F. The standard voltage is 230 V and the standard frequency is 50 Hz. For other devices, you will need an adapter or travel power strip.)
• One table with cover, 2 chairs
• Lettering with the company name label
• Walls to hang posters
• Carpet
• Shelf (47 × 147 cm, 4 segments)
• Lockable room for overnight storage
• Receiving material on 24-25 August, keeping material stored until Monday 5 September
• Logo and brief description in the mobile app / online event software, or virtual stand - as relevant

Stand equipment and other facilities on request

• Additional registration - 100 EUR / person
• Packed lunch for three days (Thursday to Saturday) - 30 EUR / person
• Ticket for the Annual Dinner (Saturday) - 80 EUR
• Additional shelf (47 × 147 cm, 4 segments) - 90 EUR
• Banner roll-up incl. printing (60 × 238 × 30 cm) - 200 EUR
• Brochure holder - 30 EUR
• Bar stool - 60 EUR 
• TV + stand - 240 EUR
• Lockable infopult (100 × 100 × 50 cm) - 70 EUR
• Lockable showcase (100 × 100 × 50 cm) - 100 EUR
• Additional chair - 10 EUR

Stand booking

Please make your reservation by filling in the online booking form as soon as possible, as there is only limited number of stands we can offer. We will confirm your booking and prepare an invoice which needs to be settled by 31 May 2022 at the latest. The payment can only be made by bank transfer.

All prices are in EUR and include 27% Hungarian VAT.

Logo or company name with a link will be included at the Annual Meeting website after the payment is received. Thereafter, we will also inform you about other materials we need from you in order to increase your visibility within the EAA Meeting.

Cancellation

All cancellations must be made in writing to European_Archaeology_Fair@e-a-a.org. Cancellations made by 31 May will be subject to 50 EUR cancellation fee. Cancellations by 30 June will be subject to a cancellation fee of 50% of the stand price. We are unable to issue refunds after 1 July 2022 but we may offer online presence instead.

In case the event has to be transformed into a virtual one due to the Covid-19 pandemic, the exhibitors will be offered an online presence in the virtual Meeting and at least 50% of the stand price will be refunded or transformed to online advertisements. Sponsors and advertisers with ordered onsite advertisements will be contacted individually.