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Grants

The EAA is grateful to the Oscar Montelius Foundation (OMF) and potentially the Wenner Gren Foundation (WGF) for their generous financial support. This enables the EAA to award a number of grants to its Members to assist with the costs incurred during their attendance of the 28th EAA Annual Meeting in Budapest.

  • Grants to the sum of € 450 are available for EAA Members to attend the Annual Meeting in person.
  • Grants covering 75% of the Annual Meeting registration fee are available for EAA Members to attend the Annual Meeting online.

Selection criteria

1. Only completed applications in English will be considered.
2. Only current EAA Members are eligible to apply; in specific cases (e.g. invited speakers), grants are also available to non-members.
  • Priority will be given to applicants who are making an active contribution within the Annual Meeting programme. Priority will be given as follows: session organiser, presenter of a paper, (non-) statutory committee member with a scheduled meeting, poster presenter.
  • A maximum of two grants will be awarded to participants in any one session.
  • A single paper can receive only one grant. In the case of a joint paper, it is possible to share a grant.
  • An applicant is only eligible to receive one grant, regardless of the number of sessions, papers or posters being given.
  • Priority will be given to those who have not received a grant from the EAA to attend the Annual Meeting in the last three years.
3. Priority will be given to EAA Members resident in category B countries, as approved by the AMBM at the EAA Annual Meeting in Maastricht, 2017.
  • The list of category A and B countries is based on the World Bank data on Gross Domestic Product (GDP) per capita. Countries approved to fall within the A category of membership include (in alphabetical order): Andorra, Aruba, Australia, Austria, Belgium, Bermuda, Brunei Darussalam, Canada, Cayman Islands, Channel Islands, Denmark, Finland, France, Germany, Hong Kong SAR (China), Iceland, Ireland, Isle of Man, Israel, Italy, Japan, South Korea, Kuwait, Liechtenstein, Luxembourg, Macao SAR (China), Monaco, Netherlands, New Caledonia, New Zealand, Norway, Puerto Rico, Qatar, Singapore, Sint-Maarten, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States and Vatican City. All other countries fall into the B category.
4. EAA Members who are currently unemployed, regardless of their country of residence, are also encouraged to apply.

 

Application procedure

The application procedure will open on Thursday 10 March 2022 12:00 CET.
  • The Secretariat will inform all Members when the application procedure is open.
  • Applications must be submitted electronically (not via email) using the registration module available from the EAA 2022 Annual Meeting website.
  • Applications will normally be considered, and will be possible, from EAA Members who have already been accepted as session organiser, and/or who have had a contribution (paper or poster) accepted. In specific cases (e.g. invited presenters) grants are also available to non-members - session organisers must request this in advance by email to the Secretariat; the Secretariat will then handle the necessary administration and enable the presenter to then apply for a grant using the registration module.
Applications should be submitted before Thursday 7 April 2022 24:00 CET.
  • Applicants will receive an email from the Secretariat confirming receipt of the application within two working days. Please contact helpdesk@e-a-a.org should you not receive the email confirmation.
All applicants will be informed about success or rejection of their grant application on or before Tuesday 19 April 2022.
  • The deadline for registration payment for presenters is Thursday 21 April 2022 24:00 CET and successful applicants must settle their registration fees prior to the deadline.

 

Application Form

  • Members will be asked to fill in their name and EAA membership ID.
  • Further relevant personal information, as well as session and contribution names and ID, will then be generated automatically.
  • Applicants will be asked to submit a motivation letter (no more than 200 words) in support of their application. The motivation letter is important as this will be assessed during the selection procedure.
  • Applicants will be asked to declare that:
    • they are not in receipt of any other form of financial assistance to attend the Annual Meeting (financial support of any kind from employer or student bursary, for instance)
    • they have taken adequate and reasonable measures to ensure the costs of their attendance at the Annual Meeting are as economic as possible (travel and accommodation costs). 

 

Selection procedure

  • The selection process will consider general criteria of evaluation such as new or insightful perspectives and their societal, innovative, interdisciplinary and international impact.
  • The selection of successful applicants will be carried out by the Chair of the OMF Board of Trustees and the EAA Secretary.
  • Each application will be considered individually. Only completed applications made using the application form provided and submitted before the deadline will be considered.
  • Applications will not be considered from EAA Members who have been awarded grants in the past but have not attended the Annual Meeting, either without good reason, or without informing the EAA.
  • Successful applicants will be informed, by email, by the EAA Secretariat. Grant acceptance confirmation by return email will be required from successful applicants.

 

Grant payments

  • Onsite participation grants: After completing onsite registration at the registration desk at the Annual Meeting venue, successful applicants must confirm acceptance of the grant, in person, at the EAA desk from Thursday 8 September 12:00 am up until Saturday 10 September 12:00 am local time.

Successful onsite applicants will

    • provide proof of registration for the Annual Meeting (e.g. badge);
    • need to confirm bank transfer details;
    • sign the grant acceptance form onsite;
    • submit the receipts (flight bookings including boarding passes, travel tickets, hotel bills, etc.) to cover the total amount of grant allocated in order to receive the grant; the receipts must be submitted exclusively by way of scanned copies emailed to helpdesk@e-a-a.org at any time before 20 September 2022.
    • Should a successful onsite applicant become unable to attend the Annual Meeting in person, s/he must promptly inform the EAA Secretariat at helpdesk@e-a-a.org, in which case it is possible to request that the onsite participation grant is transformed to an online participation grant covering 75% of the Annual Meeting registration fee.
  • Online participation grants: Successful applicants who participate remotely will
    • need to be able to confirm that they attended the Annual Meeting and presented their contribution; this will be checked via the Annual Meeting software for remote presentations and with the session organisers and volunteers;
    • email the signed grant acceptance form to helpdesk@e-a-a.org at any time before 20 September 2022.
  • Payments of grants cannot be made before or during the Annual Meeting, but will be made by bank transfer by 14 October 2022.
  • The EAA, on behalf of the OMF and WGF, reserves the right to withdraw any grant that is not claimed, in person or remotely, at the Annual Meeting. Any monies from grants withdrawn in this way will be reallocated at future Annual Meetings.

Important dates

10 March - Grant application procedure opens
7 April - Grant application procedure closes
19 April - Announcement of successful applicants
21 April - Deadline for main authors to settle both membership and AM registration
8 - 10 September - confirmation of participation during the AM to EAA team
20 September - receipts / signed form sent to EAA Secretariat
14 October - bank transfer of claimed grants