Travel Grants

The EAA is grateful to the Oscar Montelius Foundation (OMF) for their generous financial support. This enables the EAA to award a number of grants to its members to assist with the costs incurred during their onsite or online attendance of the 27th EAA Annual Meeting in Kiel.

• A minimum of 29 grants, to the sum of € 450, are available for EAA members to attend the Annual Meeting in person.
• A minimum of 49 grants, covering 75% of the Annual Meeting registration fee, are available for EAA members to attend the Annual Meeting online.

Selection criteria

1. Only completed applications in English will be considered.

2. Only current EAA members are eligible to apply.

• Priority will be given to applicants who are making an active contribution within the Annual Meeting programme. Priority will be given as follows: session organiser, presenter of a paper, (non) statutory committee member with a scheduled meeting, poster presenter.
• A maximum of two grants can be received by session organisers in a single session.
• A single paper can receive only one grant. In the case of a joint paper, it is possible to share a grant.
• An applicant is only eligible to receive one grant, regardless of the number of sessions, papers or posters being given.
• Priority will be given to those who have not received a grant from the EAA to attend the Annual Meeting in the last three years.

3. Priority will be given to EAA members resident in category B countries, as approved by the AMBM at the EAA Annual Meeting in Maastricht, 2017.

• The list of category A and B countries is based on the World Bank data on Gross Domestic Product (GDP) per capita. Countries approved to fall within the A category of membership include (in alphabetical order): Andorra, Aruba, Australia, Austria, Belgium, Bermuda, Brunei Darussalam, Canada, Cayman Islands, Channel Islands, Denmark, Finland, France, Germany, Hong Kong SAR (China), Iceland, Ireland, Isle of Man, Israel, Italy, Japan, South Korea, Kuwait, Liechtenstein, Luxembourg, Macao SAR (China), Monaco, Netherlands, New Caledonia, New Zealand, Norway, Puerto Rico, Qatar, Singapore, Sint-Maarten, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States and Vatican City. All other countries fall into the B category.

4. EAA members who are currently unemployed, regardless of their country of residence, are also encouraged to apply..

Application procedure

The application procedure will open on Monday 29 March 2021 12:00 CET

• Applications must be submitted electronically (not via email) using the application module that will be published on the EAA 2021 website on 29th March;
• Applications will normally be considered, and will be possible, from EAA members who have already been accepted as session organiser, and/or who have had a contribution (paper or poster) accepted, or are a (non) statutory committee member with a scheduled meeting;
• Members will be informed about successful or rejected grant applications on the 21st April 2021;
• The Secretariat will inform all members when the application procedure is open.

Applications should be submitted before Wednesday 14 April 2021 24:00 CET

• Applicants will receive an email from the Secretariat confirming receipt of the application within two working days.

Successful applicants will be informed on or before Wednesday 21 April 2021

• The deadline for registration payment for presenters is Thursday 22 April 2021 24:00 CET and successful applicants must settle their registration fees prior to the deadline.

Application Form

• Members will be asked to fill in their name and EAA membership ID.
• Further relevant personal information, as well as session and contribution names and ID, will then be generated automatically.
• Applicants will be asked to submit a motivation letter (no more than 200 words) in support of their application. The motivation letter is important as this will be assessed referred to during the selection procedure.
• Applicants will be asked to declare that:
• they are not in receipt of any other form of financial assistance to attend the Annual Meeting (financial support of any kind from employer or student bursary, for instance)
• they have taken adequate and reasonable measures to ensure the costs of their attendance at the Annual Meeting are as economic as possible (travel and accommodation costs).

Selection procedure

• The selection process will consider general criteria of evaluation such as new or insightful perspectives and their societal, innovative, interdisciplinary and international impact.
• The selection of successful applicants will be carried out by the Chair of the OMF Trustees and the EAA Secretary.
• Each application will be considered individually. Only completed applications made using the application form provided and submitted before the deadline will be considered.
• Applications will not be considered from EAA members who have been awarded grants in the past but have not attended the Annual Meeting, either without good reason, or without informing the EAA.
• Successful applicants will be informed, by email, by the EAA Secretariat. Grant acceptance confirmation by return email will be required from successful applicants.

Grant payments

• Onsite participation grants: After completing onsite registration at the registration desk at the Annual Meeting venue, successful applicants must confirm acceptance of the grant, in person, at the EAA desk from Thursday 9 September 12:00 am up until Saturday 11 September 12:00 am local time. Successful onsite applicants will:
  • provide proof of ID
  • provide proof of registration for the Annual Meeting
  • provide receipts (flight bookings including boarding passes, travel tickets, hotel bills, etc.) to cover the total amount of grant allocated in order to receive the grant. Submission of the receipts is exclusively by way of scanned copies emailed to helpdesk@e-a-a.org at any time before 20 September 2021.
  • need to confirm bank transfer details.
  Should a successful onsite applicant become unable to attend the Annual Meeting in person, s/he must promptly inform the EAA Secretariat at helpdesk@e-a-a.org, in which case it is possible to request that the onsite participation grant is transformed to an online participation grant covering 75% of the Annual Meeting registration fee.

• Online participation grants: Successful applicants who participate remotely will be asked to report from Thursday 9th September 12:00 am up until Saturday 11th September 12:00 am local time (details how to report will be provided at a later stage).
• Payments of grants cannot be made before or during the Annual Meeting, but will be made by bank transfer by 15 October 2021.
• The OMF reserves the right to withdraw any grant that is not claimed, in person or remotely, at the Annual Meeting. Any monies from grants withdrawn in this way will be reallocated at future Annual Meetings.