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Scientific Programme

Call for papers / posters

How to submit a contribution:

Proposing an oral or poster contribution can only be done via online submission form available at Current and past EAA members can log in using their EAA credentials (EAA ID, username, password). For assistance with retrieving credentials, please contact the EAA Secretariat at Make sure that all personal information is up-to-date before submitting your proposal. Please do not create a new account in case you had one in the past! New members need to sign up for EAA account first at You will find your EAA ID in your profile (under Membership > My EAA Membership, when signed in at EAA website). As presenter (first = main = presenting author), you can either pay your membership fees upon signing up or at any time before 22 April 2020 when registering for the Annual Meeting at Please note that eventually all Annual Meeting delegates must be current EAA members (paid-up for 2020) and pay conference registration fee.

The person who is submitting the contribution is considered the first - main - presenting author. One person may present two contributions as first author. Maximum number of authors is ten, incl. main author. No exceptions are possible. If you are involved in more than two contributions as co-authors we can not guarantee that these presentations will not be scheduled during within the same time slot. Co-authors need to pay membership and conference registration just in case they attend the Annual Meeting in person. 

Notes for speakers and checklist for poster presentations are available here.

Please note: EAA 2020 has (A) Regular sessions, and (B) Discussion sessions. Regular sessions include both papers and posters, oral presentations are usually 15 minutes long. All other sessions have a special format,  the format of contributions is determined by the session organisers. Discussion sessions can either consist of (pre-circulated) papers, a keynote paper and discussion (papers), pecha kucha presentations (six slides in six minutes 40 seconds), posters exclusively, contributions to a discussion session etc. In some cases formal requirements have not yet been met by session organisers, so these sessions are not available for submission of contributions yet and therefore are greyed out in the list of sessions - please check later for the availability of the session. The list is updated regularly, the final list of sessions will be announced on 3 February. 

Call for contributions ends on Monday 17 February 2020, 23:59 CET (EXTENDED deadline). After this date the session organisers and the Scientific Committee will evaluate all contributions and sessions and decide whether the contribution is accepted, rejected, recommended for revision or suggested for different session then submitted to. Following the evaluation by both session organisers and the Scientific Committee, the EAA Secretariat will announce accepted contributions before 24 March 2020. Presenters (first authors) then need to settle both payment of membership and conference registration fee before 22 April 2020, in order to have the contribution added to the scientific programme of the Annual Meeting.

Results of sessions' evaluation

Accepted sessions:

The results of the Scientific Committee's evaluation were sent on Monday 2 December to all main session organisers, who are kindly asked to forward this email to their co-organiser(s). The list of accepted sessions is available below.
This acceptance is conditional on the following:
  1. Session organisers’ renewal of their 2020 EAA membership by 16 December 2019;
  2. Session organisers’ Annual Meeting registration by 16 December 2019;
  3. There are at least 6 papers in your session after evaluation at the end of the call for papers / posters.

Accepted sessions which do not have at least two co-organisers from two different countries who have fulfilled the AM registration and EAA membership renewal requirements by 16 December will be shown in the list of accepted sessions when the call for papers / posters opens on 18 December, but will be greyed out and will not be open to receive paper / poster submissions. Should the formal requirements for a session remain unfulfilled by 3 February, the session will be cancelled. In the event that the session meets the formal requirements, but any of the session co-organisers have failed to renew their 2020 EAA membership and register for the Annual Meeting by 3 February, this session co-organisers will be deleted from the list of session organisers.

Please note that it can take up to one working day to process the payments in the system. The list is updated once per day, the last update will be made on Friday 20 December and then on 6 January. 

Accepted sessions

Call for papers - CLOSED

Call for papers ended on 17 February 2020 (EXTENDED deadline).
Proposals are now evaluated by session organisers and the Scientific Committee. The results will be announced before 24 March..

Important numbers

One person may submit and present two contributions as a main (first - presenting) author. The maximum number of authors is 10, incl. the main author. The title may have max. 20 words and abstract min. 150 words and max. 300 words. Minimum number of keywords is three, maximum six.
The EXTENDED deadline for submitting or modifying an abstract is 17 February, 23:59 CET.

For session organisers

Main session organiser can see contributions submitted to the session when logged in at (at the bottom of the page). You can download pdfs and consider the proposals with your co-organisers, however the evaluation itself will be done via review module which EAA secretariat will open after Call for papers ends. We will send more information by email before end January.

Filming and photographing

It is forbidden to film at sessions, the Annual Membership Business Meeting and other official occasions without the permission of the EAA. The EAA and/or the Organising Committee may secure filming facilities for selected sessions and the Opening Ceremony to be broadcast / streamed. Session organisers will be approached by EAA staff and offered this facility when available and informed about the selection criteria.

Photographing is allowed without any restrictions unless the author of presentation explicitly dissaproves photographing by introducing a disclaimer at the beginning of his/her presentation.

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