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European Archaeology Fair

The European Archaeology Fair will be held in the Kuppelraum (5th floor) and the Foyer (4th floor) of the University of Bern Main Building (Hauptgebäude). Lounge facilities including coffee and refreshments and thematic film projections will also be offered there.

The exhibition spaces will be distributed on the first come first serve basis. By reserving early, you can ensure the best selection of choices!

Stand types 

Type 1 - Basic Exhibition Space

1 000 €; Stands nr. 11 to 18 (Kuppelraum) and 20 to 21 (Foyer)
  • Space 2 m x 2 m
  • 120 cm x 80 cm table with drapery

Type 2 - Upgrade Basic Space

1 200 €; Stands nr. 1 to 10 (Kuppelraum) and 19; 22 (Foyer)
  • Space 3 m x 2 m
  • 240 cm x 80 cm table with drapery

Stand equipment

  • Registration fee for 1 person (every additional person at stand must be requested in the order form and paid for), including:
    • Admission to the academic programme;
    • Admission to the Opening Ceremony and Welcome Reception;
    • Admission to other complimentary social events;
    • Admission to the Annual Party (+ 1 drink for free);
    • 1 Conference bag and badge;
    • Coffee breaks;
  • Listing in the directory of exhibitors
  • Brief company description in the final programme
  • Advertisement half page in the Programme book pdf and print (printed on demand for a 5 EUR fee);
  • Free wi-fi at the exhibition area;
  • Power supply (Please note: in Switzerland, J-type sockets are used. The J socket can also be used with a flat European type socket (C). For other devices, you will need an adapter or travel power strip.);
  • 2 chairs;
  • Coloured carpet (anthracite, blue, red, orange or light grey);
  • Lettering with the company name label;
  • Walls to hang posters;
  • Receiving material on 2-3 September, keeping material stored until Monday 9 September 2019.
If your organization is interested in any other measure or shape, we will be happy to accommodate your preferences.

Please indicate in the Exhibitor order form any stand equipment and other facilities on request:
  • Additional booth monitor registration (120 EUR);
  • Packed lunch (Thursday to Saturday: 30 EUR);
  • Table showcase 100 x 50 x 105 cm lockable (see picture on the right; 160 EUR);
  • Shelves (15 EUR per unit);
  • Extension wire;
  • Extra electric socket;
  • Additional chairs;
  • Anything that you might find helpful – please let us know;
  • Ticket for the Annual Dinner (Saturday 7 September 2019; 80 EUR).

Kuppelraum

Foyer

Stand reservation and payment details

Stand reservation and payment is to be made through the order form below. Stand reservation will close on 31 May 2019. Fees can only be paid by bank transfer.

Company details:
ArchaeoConcept Sàrl
Schützengasse 21 /21 rue du Stand, CH-2502 Biel-Bienne

Bank details:
IBAN: CH17 0079 0016 7244 3874 8
SWIFT / BIC: KBBECH22
Beneficiary: ArchaeoConcept, BEKB BCBE, Zentralstrasse 46, CH- 2502 Biel/Bienne

Please mention “EAA Fair 2019” in your payment.

Note: Deadline for cancellation: 31 May 2019, no refund is possible after this date.

Contact

For more information about exhibiting, please contact EAA 2019 EAF team:

  • European_Archaeology_Fair@e-a-a.org with queries about sponsorship or European Archaeology Fair (exhibition)
  • helpdesk@e-a-a.org with queries about EAA-related issues
  • eaa2019@iaw.unibe.ch with queries about Bern, venue, accommodation

Practical information on importation - exportation formalities

The ATA Carnet is an international customs document. It is used for the temporary importation, exportation and transit of goods. The customs formalities for Switzerland and foreign countries can be completed with this customs document. When crossing the border, you do not need to request a national customs document, nor do you need to provide the customs authorities with a surety.

ATA Carnets can be obtained from chambers of commerce and industry. Security for the applicable import duties is provided to the issuing body. A Carnet is valid for one year.

In Switzerland, the Chambers of Commerce and Industry provide information on the conditions for receiving a Carnet (see www.sihk.ch).

Exhibitor order form
(Microsoft Word Document)
EAA 2019 EAF prospectus
(Adobe PDF File)

European Archaeology Fair timetable

  • set up: Wednesday 4 Sep 2019, 10:00 – 12:00
  • EAF open:  Wednesday 4 Sep 2019, 12:00 – 17:00
  • EAF open:  Thursday 5 Sep 2019, 09:00 – 17:00
  • EAF open:  Friday 6 Sep 2019, 09:00 – 17:00
  • EAF open:  Saturday 7 Sep 2019, 09:00 – 17:00
  • dismantle:  Saturday 7 Sep 2019, 17:00 – 20:00

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