The following main principles for sessions apply:
- The basic modular length of sessions and round tables should be limited to one half-day (2 blocks); exceptions can be made in well reasoned cases.
- The time allowed for the presentation of individual papers is 15 minutes. However, flexibility may be given to individual session organisers to reduce the length of time allowed for each paper in order to include more papers, depending also on the format of the particular session.
- Only EAA members are allowed to propose and organise a session. Non-members must become EAA members by the deadline set.
- One person may organise no more than one session or round table as the first organiser, but may be co-organiser (2nd-5th author) of one other session or round table.
- Session co-organisers should normally be from more than one country.
- A maximum of two contributions is normally allowed per delegate.
For detailed guidelines for organisers of sessions and round tables, notes for speakers and poster presentations please check the Guidelines tab in General Info.
Regular session lasts a half day and normally consists of sixteen 15-minute presentations (although flexibility may be given to individual session organisers to reduce the length of time allowed for each paper in order to include more papers), including discussion, introductory and closing comments. While session organisers are welcome to invite submissions into their session, the session needs to be open for submissions by any presenter.
General session equally consists of no more than sixteen 15-minute presentations. General sessions are created either top down when a specific theme is proposed by the Scientific Committee and members are invited to contribute presentations, or bottom up when a theme is identified by the Scientific Committee among presentations proposed by members outside the context of regular sessions (i.e., the possibility to submit a contribution outside accepted sessions must be guaranteed). These loose presentations are then grouped into a session and the Scientific Committee appoints a suitable chairperson.
Keynote session is normally organised by the Scientific Committee in consultation with the EAA Executive Board and consists of an invited lecture and subsequent contributions from discussants and discussion.
Round table is an interactive event organised around a specific and tightly focused theme. Formal presentations are kept to a minimum and normally consist only of opening and closing remarks so that an open discussion is encouraged. Round tables are to be held in small rooms, with a maximum number of 30 participants and a seating arrangement suitable for general participation in the discussion.
Closed round table
Closed round table differs from a round table in that participation is by invitation only. A maximum of two closed round tables can be accommodated per AM.
Session with papers of six minutes and six slides
Sessions with pre-circulated papers
Poster session consists of a group of posters organised around a specific theme. Posters will be displayed for the duration of the Annual Meeting if space allows, or in defined time slots.
Filming and photographing
It is forbidden to film at sessions, the Annual Membership Business Meeting
and other official occasions without the permission of the EAA. The EAA and/or the Organising Committee may secure filming facilities for
selected sessions and the Opening Ceremony to be broadcast / streamed. Session
organisers will be approached by EAA staff and offered this facility when
available and informed about the selection criteria.
Photographing is allowed without any restrictions unless the author of presentation explicitly dissaproves photographing by introducing a disclaimer at the beginning of his/her presentation.