composed by the EAA Statues Committee and approved by the Inaugural Meeting, 22 September 1994; last revision at the
Annual Membership Business Meeting in Vilnius, 2 September 2016.
Article I: Name and Location
The name of the association shall be the European
Association of Archaeologists (hereinafter referred to as the ‘Association’).
of the Association shall be located
where the Executive Board decides.
Since January 2005 the registered office is located at Archeologický ústav AV
ČR, Letenská 4, 118 01 Praha 1, Czech Republic.
has the Czech identification number 75043289.
Article II: Aims
The aims of the Association
To promote the development of archaeological research
and the exchange of archaeological information in Europe.
To promote the management and interpretation of the
European archaeological heritage.
To promote proper ethical and scientific standards for
To promote the interests of professional
archaeologists in Europe.
To promote cooperation with other organisations with
Activities and functions
In order to
promote the above aims the Association will:
Publish a journal to be called The European Journal
Maintain an information service for its Members.
Organise an Annual Membership Business Meeting and Conference
and other conferences and seminars relevant to the aims of the Association.
Function as a monitoring and advisory body on issues
relating to the archaeology of Europe.
Establish a Secretariat to carry out the activities of the Association.
working language of the Association at the Annual Membership Business Meeting and the meetings of the
Executive Board shall be English.
Article V: Membership
There shall be the following categories of Full Membership:
a) Regular (annual)
b) Family (annual)
c) Student (annual)
d) Retired (annual)
f) Corporate (annual)
Categories 1 a) to 1 e) are Full Individual Members
Membership is available to
two Full Individual Members who are related
to each other.
Only Full Individual
Members shall have voting rights in the affairs of the Association.
By signing up for membership, a member agrees to
adhere to Association’s Codes of
Practice and Code of Conduct.
Subscription to The
European Journal of Archaeology is included in EAA membership and is
regulated in the Handbook.
Membership includes only one printed copy of The European Journal of Archaeology for the two Members.
All membership rates shall be approved by the Annual
Membership Business Meeting.
Subscriptions are due before the end of January of
each year. A Member who is in arrears
with the payment of the Annual Subscription Rate will lose her/his active
membership status and voting rights; active membership will be reinstated upon
payment of the amount due.
Students and retired individuals shall be eligible to
pay reduced membership rates. Reduced rates may also be applied in certain
Corporate membership shall be open to organisations and institutions
that undertake to make annual financial contributions to the work of the Association. A Corporate member can nominate up to ten of its
members/employees as Full Individual Members for the year of
Affiliation to EAA shall be open to organisations and
institutions with a minimum of 5 Full
Individual Members and defined by specific agreement.
will not disclose personal data of members and affiliates without the consent
of the member or unless required to do so by law.
Article VI: Organisation
The governing body of the Association shall be the Executive Board
(hereinafter referred to as the ‘Board’). The Board shall
supervise, control, and direct the affairs of the Association, its committees,
Individual Members of the Association
shall be eligible for election to the Board.
shall consist of three or four Officers (President, Incoming President, Treasurer,
and Secretary) and six Ordinary Members. The Board shall elect a Vice-President from its membership.
Officers and Ordinary Members shall be elected to the
Board for a period of three years.
One Officer and two Ordinary Members shall retire from the Board each year at the Annual Membership Business Meeting. The President shall be elected in the year
before taking office, and serve as Incoming
President for one year. No individual shall serve on the Board for more than two consecutive
three-year periods. They shall become eligible for re-election after an interval
of three years.
shall be empowered to make co-options to fill the places of elected members who
do not complete their full three-year terms of office or for other reasons that
will assist the work of the Board.
Such co-options which shall not exceed three in any year shall be effective
until the following Annual Membership Business
Meeting, at which point the vacancy will be filled by election as described
in Article VII.
shall hold at least two meetings each year. Dates, locations and formats of
meetings - including digitally assisted remote meetings - shall be proposed by
the President and approved by the Board or a majority of the Board.
Meetings of the Executive
Board shall normally be chaired by the President.
In the President's absence, the Incoming President (if applicable) shall
take the chair. If the President and Incoming President are both absent, the Secretary shall take the chair. If the President, Incoming President and Secretary
are all absent, the Treasurer shall
take the chair. The quorum for a Meeting of the Executive Board shall be half of its Members plus one, including at least one Officer. Decisions shall be made by simple majority vote. Board Members shall declare any
potential conflict of interest and shall be barred from taking part in the
discussion and voting on any matter in which they have conflicting interests. In the event of a tied vote, the chair
of the meeting shall have the casting vote. The Board may delegate the conduct of the Association's business to the President
and other Officers and the Secretariat between meetings, who will
act with all due diligence; in any case no commitments to expenditure of more than
50 times the cost of an annual subscription of a Full Regular Member (Category A) may be undertaken without a vote
of the Executive Board. Where an urgent
business matter arising calls for a decision between Meetings of the Executive Board, voting may take place
by electronic means. The Minutes of the Board
Meetings will be accessible to members on the digital platform of the Association.
shall be chairperson of the Association.
shall be responsible for the preparation of meetings of the Board and the Annual Membership Business Meeting, together with the President, shall oversee the proper recording of the proceedings of
meetings, shall ensure that accurate membership records are maintained, and
shall ensure that decisions of the Annual
Membership Business Meeting, the Board, and
the President are implemented.
The business of the Association is regulated by the present Statutes, and detailed in a Handbook.
The Handbook's content is approved by
the Executive Board and updated
regularly by the Secretariat.
Article VII: Rules of Election
A Nomination Committee of three members shall
be elected through a ballot in the normal election process. Nomination
Committee Members shall serve for periods of three years, one retiring in
rotation each year. No serving member of the Executive Board may be
appointed to membership of the Nomination Committee.
Names of candidates for election to the Nomination
Committee, supported by at least five Full
Individual Members, must be submitted to the Secretariat at least 150 days before the Annual Membership Business Meeting. Names of the candidates for election to
the Board, supported by at least ten Full Individual Members, must be
submitted to the Secretariat at least
150 days before the Annual Membership Business
Meeting, for consideration by the Nomination
Board may propose candidates for election to the Nomination Committee.
The names of any candidates proposed by the Executive
Board must be submitted to the Secretariat
at least 150 days before the Annual
Membership Business Meeting.
Committee shall check that Executive
Board candidates comply with the regulations of the Association and shall reject candidates who do not comply with
them. Written reasons for its decisions will be immediately delivered by the Nomination Committee to the Secretariat, at least 120 days before
the Annual Membership Business Meeting. The Secretariat will inform the Executive Board and the Candidates.
Rejected Candidates may appeal to the Executive
Board. The Board will accept or
reject the appeal, by voting by a simple majority, if necessary also by
electronic means; in case of acceptance, it will present the case to the Appeal Committee.
5. The Nomination Committee shall nominate a candidate or candidates for election to each vacant position on the Board. The Nomination Committee will ensure a broad geographical representation with respect to age, institutional affiliation, and gender and editorial expertise where relevant.
Individual Member shall be entitled to vote for one candidate for each
vacant position on the Executive Board
and on the Nomination Committee.
Voting shall be by secret ballot. Ballot papers shall be mailed to Full Members in good standing by the Secretariat under supervision of the Secretary at least thirty days before
the Annual Membership Business Meeting. The Secretary will be responsible for the
counting of votes received and shall certify the vote to the Annual Membership Business Meeting.
The method or methods of voting and the method or methods
by which ballot papers and information about candidates and voting are
communicated to Members will be
determined by the Executive Board and may include any or all of the
following: ordinary mail, fax, electronic mail, web-sites and voting in person
at the Annual Meeting.
Article VIII: Rules of Exclusion
Members may be removed from the Association for:
in violation of the Association’s aims as set out in Article II.
or repeated violations of the Association’s
Codes of Practice and Code of Conduct.
2. Decisions regarding removal from Membership shall be made by the Board.
3. Appeals against removal from Membership shall be considered by an Appeal
Committee of three Full Members of the Association appointed by the Nomination
Committee. The decision of the
Appeal Committee shall be final.
Article IX: Meetings and Voting
Membership Business Meeting of the Association
shall be held at such time and place as the Board
shall determine. Notice of the Meeting
shall be given to all Members not
less than sixty days prior to the date thereof. The notice shall be sent to Members electronically. All documents
for the Annual Membership Business Meeting will
be sent to Members electronically at
least fifteen days before the Meeting.
Special Meetings of the Association may be called by the Board
at any time, or shall be called by the President upon receipt of a
written request by ten per cent of the paid voting Membership, specifying
the purpose of such a Meeting. At
such a Meeting, no business shall be
transacted except as specified in a notice to Members. Written notice of
such a Meeting shall be given to all Members
not less than thirty days prior to the date thereof. Documents to be relevant for such a Meeting shall be sent to Members electronically, at least fifteen
days before the Meeting.
A referendum vote shall be held at any time on the
initiation of the Board or a petition
to the Board signed by ten per cent
of the paid voting Membership. Balloting may be by post or electronic means.
Ballots shall be sent to Members by
the Secretary. In order that they may
be counted as votes, ballots must be dispatched by post or electronically by Members not more than thirty days after
the date when they were sent to Members
by the Secretary. A simple majority
of votes received shall constitute the deciding vote. The Secretary shall certify the vote to the Board.
At any meeting of the Association, only Full
Individual Members shall have the right to vote and votes may only be cast
Upon the convening of any Annual Membership Business Meeting or
Special Meeting, a quorum shall consist of fifteen per cent of those
voting Members registered for the said Meeting.
Article X: Publications
The European Journal of Archaeology (EJA) seeks
to promote open debate amongst archaeologists committed to a new idea of Europe
in which there is more communication across national frontiers and more interest
in interpretation. The Journal
accepts not only new empirical data and new interpretations of the past but
also encourages debate about the role archaeology plays in society, how it
should be organised in a changing Europe, heritage management and the ethics of
archaeological practice. All periods are covered; papers, review articles,
interviews, and short ‘debate’ pieces are all sought.
The EJA shall be produced by an Editorial Board.
The Editorial Board shall consist of the Editor and the Ordinary Editorial
Board Members. The Editor and the Ordinary Editorial Board Members
shall be Full Individual Members of the Association. There shall be not fewer
than six and not more than twelve Ordinary Editorial Board Members, chosen to cover the main areas of interest
of the EJA. The Editor shall be chairperson of the Editorial
Board and an ex-officio, non-voting member of
the Executive Board. The role of the Editor in relation with the Publisher will be determined in the
specific Publishing Agreement, approved by the Executive Board and signed by the President.
The Editor shall be appointed by the Executive Board after
advertisement of the position and prior evaluation of the candidates by the Nomination
Committee. Ordinary Editorial Board Members shall be appointed by
the Executive Board in
agreement with the Editor. The Editor shall be appointed
for a term of three years, renewable without limit. The Ordinary Editorial
Board Members shall rotate on a regular basis, according to a schedule to
be determined by the Executive Board.
5. The Association shall publish a newsletter. The Editor of the newsletter shall be a Full Member of the Association, appointed by the Executive Board for a period of three years. This appointment will be renewable without limit. The Editor of the newsletter will be an ex-officio non-voting member of the Executive Board.
6. Other publications may be issued at the discretion of the Executive Board.
7. There shall be a Reviews Editor who shall be responsible for the review section of the EJA. The Reviews Editor shall be appointed by the Executive Board, after advertisement of the position and prior evaluation of the candidates by the Nomination Committee. The Reviews Editor shall be appointed for a period of three years and shall not serve for more than two consecutive three-year periods.
8. There shall be an EJA
Advisory Board which shall, on request or at its own initiative, advise the
Executive Board or the Editorial Board on the EJA and its content. The EJA Advisory Board shall consist of not
less than five and not more than twelve persons suitable to advise on the EJA and its content on the basis of
their standing and achievement in archaeology. Subject to the preceding, the EJA Advisory Board shall be appointed by
the Executive Board for a period of
three years. If a person so appointed ceases to serve as a member during the
three year period, the Executive Board
may appoint another to serve in her or his place for the remainder of that
period. The members of the EJA Advisory
Board shall elect their chairperson from among
Article XI: Prizes and Honours
The Association shall encourage the creation of
prizes, awards, and honours relevant to the aims set out in Article II.
The Association shall institute the European
Archaeological Heritage Prize, to be awarded periodically to an individual,
institution, or local and regional government for an outstanding contribution
to the protection and presentation of the European archaeological heritage.
Institutions, organisations, and individuals who give
substantial support to the Association may be awarded Honorary
Article XII: Fiscal and Legal Procedures
The fiscal year of the Association shall be set
by the Executive Board.
The Executive Board may receive by devise,
bequest, donation, or otherwise either real or personal property, or both, and
hold the same absolutely or in trust, and invest, reinvest, and manage the
same, and apply the said property and the income arising therefrom to the purposes
of the Association, except where restricted by these Statutes.
Payments made by Corporate Members and such
other monies as may from time to time be designated for that purpose shall
constitute a Capital Fund which shall be invested in the name of the Association.
The Board may direct the transfer of monies from the Capital Fund to the
The income from annual subscriptions and from
investment and other sources shall constitute the Working Fund,
available for operating, publications, and other current expenses consistent
with the objectives of the Association as the Board may direct.
The Board shall adopt a budget each fiscal
No Officer or Ordinary Member of the Board
acting in that capacity shall
receive compensation for services rendered to the Association exceeding
the equivalent to half of the cost of the annual subscription of a Full
Regular Member (Category A), per year. Insurance costs (if required) and travel
expenses personally incurred by Board Members attending to the business
of the Association shall be
paid by the Association in accordance with the rules and
procedures adopted by the Board.
shall provide to the Board at each regular meeting a report of all
receipts and disbursements of Association funds. An annual financial
report shall subsequently be published by the Board.
The Board shall appoint an independent
certified public accountant to audit the financial records of the Association
and submit an annual audit report.
No financial obligation in excess of funds available
shall be assumed by the Board or by any Officer on behalf of the Association
except when approved by a two-thirds majority of the Board.
For this purpose, estimated receipts from annual subscriptions and other
accounts receivable in the current year may be considered as available funds.
The Board may appoint legal counsel to act as
general legal counsel and to advise in the legal affairs of the Association.
Every Officer, Ordinary Member of the Board, employee
of the Association, and such others as may be specified from time to
time by the Board shall be indemnified by the Association against
all expenses and liabilities, including legal fees, reasonably incurred or
imposed upon them in connection with any proceedings to which they may be made
a party or in which they may become involved, by reason of being or having been
an Officer, Ordinary Board Member, or employee of the Association,
or any settlement thereof, whether the individual is an Officer, Ordinary
Board Member, or employee at the time such expenses are incurred, except in
such cases where the individual is adjudged guilty of wilful misfeasance of
malfeasance in the performance of duties. The foregoing right of
indemnification shall be in addition to, and not exclusive of, all other rights
to which the indemnified may be entitled.
Article XIII: Dissolution
In the event of the dissolution of the Association,
any funds or property remaining after the satisfaction of all outstanding
debts and liabilities shall not be distributed to Members of the Association
but shall be given or transferred to some other body or bodies having aims
similar to those of the Association and which prohibit the distribution
of income or property among its members. Such body or bodies shall be
determined by the Members of the Association at or before the time of
Article XIV: Amendments
Amendments to these Statutes may be proposed by
the Board on its own initiative or upon petition by any fifty Full Individual
Members of the Association. Such amendments shall be submitted to
the Secretary and reviewed by a Statutes Committee of three Full
Individual Members of the Association appointed by the Nomination Committee for eventual
submission of the amendments to the Membership
at an Annual Membership Business Meeting. The
term of members of the Statutes Committee
shall be three years, consecutively renewable once. After the end of two
consecutive three-year terms, or anyway after two consecutive appointments,
he/she will not be eligible for reappointment until after an interval of three
years. In case of retirement, or relinquishment for any reason of a member, the
post will be re-appointed only for the remaining time of the term.
Amendments to these Statutes shall be approved
by a two-thirds affirmative vote of the Full Members present and voting
at any Annual Membership Business Meeting or Special Meeting of the Association
duly called, provided written notice of proposed changes have been sent to
the Membership thirty days before such a Meeting; or by a simple majority vote of Full Individual Members
voting by a thirty-day mail or electronic ballot.