Statutes were composed
by the EAA Statutes Committee and approved by the Inaugural Meeting, 22
September 1994; last revision at the 2022 Annual Membership Business Meeting, September
Article I: Name and Location
1. The name of the association shall be the European
Association of Archaeologists (hereinafter referred to as the ‘Association’).
2. The registered office and seat of the Secretariat
of the Association (as defined in
Art. III.5) shall be located where the Executive Board decides. Since January 2005 the registered office and seat of the Secretariat are located at Archeologický ústav AV CR, Letenská 4,
118 01 Praha 1, Czech Republic.
3. The Association
has the Czech identification number 75043289.
The aims of the Association shall be:
1. To promote the development of archaeological
research and the exchange of archaeological information in Europe.
2. To promote the management and interpretation of
the European archaeological heritage.
3. To promote proper ethical and scientific
standards for archaeological work.
4. To promote the interests of professional
archaeologists in Europe.
5. To promote archaeology to the public, and to
raise awareness of archaeology in Europe.
6. To promote cooperation with other organisations
with similar aims.
7. To promote interest in archaeological remains as
evidence of the human past and contributing to our knowledge of human culture
and to discourage a focus upon any commercial value that may attach to such
8. To work for the protection of archaeological remains and cultural heritage, including the prevention of related illegal activities.
9. To promote friendship and peaceful cooperation of archaeologists.
III: Activities and functions
In order to promote the above aims the Association may:
Publish a journal to be called The European Journal
of Archaeology and other periodic
and non-periodic publications.
2. Maintain an information service for its Members.
3. Organise an Annual Membership Business
Meeting and Annual Meeting as well as European Archaeology Fair, as well as other conferences and seminars relevant to the aims of the Association.
4. Function as a monitoring and advisory body on
issues relating to European and global archaeology.
Encourage Members to form and to join thematic Communities.
Establish a Secretariat to carry out the activities of the Association
and provide services to Members.
7. Cooperate in technical and administrative terms
with the Annual Meeting Host.
The official working language of the Association
at the Annual Membership Business
Meeting and the meetings of the Executive Board shall be
Article V: Membership
1. There shall be the following categories of Full Membership:
a) Regular (annual)
b) Family (annual)
c) Student (annual)
d) Retired (annual)
e) Volunteer (annual)
g) Life family
individual (annual; Regular, Student or Retired)
j) Observer (annual)
Categories 1 a) to 1 h) are Full Individual Members.
2. Family Membership is available to two Full Individual Members who assert a relationship. Volunteer Membership is granted to
persons who were accepted to serve as a volunteer at an Annual Meeting.
Complimentary Observer status is bestowed to individuals who for technical
reasons attend to EAA matters but are not subject to membership rights and
3. Only Full Individual
Members shall have voting rights in the affairs of the Association.
By signing up for membership, a Member agrees to
adhere to Association’s Statutes and Codes.
Subscription to The
European Journal of Archaeology is included in EAA membership and is
regulated in the Handbook.
All changes to membership rates shall be approved by
the Annual Membership Business Meeting.
7. Subscriptions are due before the end of January
of each year. A Member who is in
arrears with the payment of the Annual Subscription Rate will lose her/his
active membership status and voting rights; active membership will be
reinstated upon payment of the amount due.
Students and retired individuals shall be eligible to
pay reduced membership rates. Reduced rates may also be applied in certain
Membership rights and obligations:
Membership rights for all Members:
in cultural and social activities of the Association,
informed about the Association’s
in activities, training and seminars in the terms determined for individual
declare their opinion on any matter of legitimate concern to the Association and to submit proposals for Association activities as provided in
in meetings of the Association
bodies, in the terms determined by the Statutes,
f) change the
type of their membership, provided that conditions for such change as provided
in the Statutes are satisfied,
their membership anytime,
e) propose the
formation of thematic Communities and
participate in existing ones.
9.2 Membership rights belonging to Full Individual Members only:
in the Annual Membership Business Meeting,
Special Meetings and referenda and vote on its decisions,
b) elect and get elected into all elected Association bodies on the terms and
Membership obligations that shall be complied with by
a) follow the Association Statutes and Codes,
resolutions and other decisions of the Association
c) save, protect and
magnify assets serving for the Association
to safeguard its activities as well as strive for the Association’s good reputation.
Membership obligations that shall be complied with by Full Members only:
a) pay the
respective membership fees as well as other fees related to proper Membership and activities in the Association as decided upon by the
respective Association body under the
Statutes properly and in time,
perform the positions and tasks they were elected into, or charged with, or
accepted responsibility for.
12. Corporate membership shall be open to organisations and institutions
that undertake to make annual financial contributions to the work of the Association. A Corporate member
can nominate up to eleven of its members/employees as Corporate Individual Members
(Regular, Student or Retired) for the year of subscription.
13. Affiliation to EAA shall be open to organisations and
institutions with a minimum of 5 Full
Individual Members and defined by specific agreement.
14. The Association
will not disclose personal data of Members and affiliates without the consent
of the Member or unless required to do so by law.
Article VI: Organisation
1. The Association constituents
a) The Members and the
Annual Membership Business Meeting. It decides on the business activity and direction of the development of
b) The governing body of the Association shall be the Executive Board
(hereinafter referred to as the ‘Board’). The Board shall
supervise, control, and direct the affairs of the Association, its
committees, and publications.
c) The President
shall be the statutory body of the Association.
d) Statutory Committees include: Nomination Committee, Appeal and Anti-Harassment Committee, Statutes Committee.
2. Only Full
Individual Members of the Association
shall be eligible for election to the Board.
shall consist of three or four Officers (President, Incoming President, Treasurer,
and Secretary) and six Ordinary Members. The Board shall elect a Vice-President from its voting membership. The Vice-President will serve as an Officer
and will remain in the position until the end of his/her elected mandate, and
can be re-elected to a second term.
4. Officers and Ordinary
Members shall be elected to the Board
for a period of three years. One Officer
and two Ordinary Members shall retire
from the Board each year at the Annual Membership Business Meeting. The President shall be elected in the year
before taking office, and serve as Incoming
President for one year. No individual shall serve on the Board for more than two consecutive
three-year periods. They shall become eligible for re-election after an
interval of three years.
5. The Board
shall be empowered to make co-options to fill the places of elected members,
including Officers, who do not
complete their full three-year terms of office, where there was no candidate for election or for other reasons that will assist the work
of the Board. Such co-options which
shall not exceed three in any year shall be effective until the following Annual Membership Business Meeting, at
which point the vacancy will be filled by election as described in Article VII.
6. An Executive Board Member or Officer’s term of office automatically terminates if:
a) their term of office ends;
b) they resign;
c) they cease to be a Full Individual Member;
d) they die.
7. The Board
shall hold at least two meetings each year. Dates, locations and formats of
meetings - including digitally assisted remote meetings - shall be proposed by
the President and approved by the Board or a majority of the Board. If the President
fails to convene the Board, after 9
months have elapsed since the last Board
Meeting, it may be convened by joint initiative of three Board members.
Meetings of the Executive
Board shall normally be chaired by the President.
In the President's absence, the Incoming President (if applicable) shall
take the chair. If the President and Incoming President are both absent, the Secretary shall take the chair. If the President, Incoming President and Secretary
are all absent, the Treasurer shall
take the chair. The quorum for a Meeting of the Executive Board shall be half of its Members plus one, including at least one Officer. Decisions shall be made by simple majority vote. Board Members shall declare any
potential conflict of interest and shall be barred from taking part in the
discussion and voting on any matter in which they have conflicting interests. In the event of a tied vote, the chair of the meeting shall have the
casting vote. The Board may delegate
the conduct of the Association's
business to the President and other Officers and the Secretariat between meetings, who will act with all due diligence;
in any case no commitments to expenditure of more than 50 times the cost of an
annual subscription of a Full Regular
Member (Category A) may be undertaken without a vote of the Executive Board. Where an urgent
business matter arising calls for a decision between Meetings of the Executive Board, voting may take place
by electronic means. The Minutes of the Board
Meetings will be accessible to Members on the digital platform of the Association.
9. The Secretary
shall be responsible for the preparation of meetings of the Board and the Annual Membership Business Meeting, together with the President, shall oversee the proper
recording of the proceedings of meetings, shall ensure that accurate membership
records are maintained, and shall ensure that decisions of the Annual Membership Business Meeting, the Board, and the President are implemented.
10. The business of the Association is regulated by the present Statutes, and detailed in a Handbook.
The Handbook's content is approved by
the Executive Board and updated
regularly by the Secretariat.
Article VII: Rules of Election
1. A Nomination Committee of four Members shall be elected
through a ballot in the normal election process. Nomination Committee
Members shall serve for periods of four years, one retiring in rotation
each year. No serving member of the Executive Board may be appointed to
membership of the Nomination Committee. One position on the Nomination Committee shall be reserved for
an early career professional.
2. Names of candidates for election to the Nomination Committee, supported by at
least ten Full Individual Members,
must be submitted to the Secretariat
at least 150 days before the Annual
Membership Business Meeting. Names of the candidates for election to the Board, supported by at least ten Full Individual Members, must be
submitted to the Secretariat at least
150 days before the Annual Membership
Business Meeting, for consideration by the Nomination Committee.
3. The Executive
Board may propose candidates for election to the Nomination Committee.
The names of any candidates proposed by the Executive
Board must be submitted to the Secretariat
at least 150 days before the Annual
Membership Business Meeting.
4. The Nomination
Committee shall check that Executive
Board candidates comply with the regulations of the Association and shall reject candidates who do not comply with
them. Written reasons for its decisions will be immediately delivered by the Nomination Committee to the Secretariat, at least 120 days before
the Annual Membership Business Meeting.
The Secretariat will inform the Executive Board and the Candidates.
Rejected Candidates may appeal to the Appeal and Anti-Harassment Committee. The decision of the Appeal and Anti-Harassment Committee shall be final.
Committee shall nominate a candidate or candidates for election to each
vacant position on the Board. The Nomination Committee will ensure a broad
geographical representation with respect to age, institutional affiliation, and
gender and editorial expertise where relevant.
6. Each Full
Individual Member shall be entitled to vote for one candidate for each
vacant position on the Executive Board
and on the Nomination Committee.
Voting shall be by secret ballot. Ballot papers shall be mailed to Full Members in good standing by the Secretariat under supervision of the Secretary at least thirty days before
the Annual Membership Business Meeting.
The Secretary will be responsible for
the counting of votes received and shall certify the vote to the Annual Membership Business Meeting.
The method or methods of voting and the method or
methods by which ballot papers and information about candidates and voting are
communicated to Members will be
determined by the Executive Board and may include any or all of the
following: ordinary mail, fax, electronic mail, web-sites or using other
Article VIII: Rules of Exclusion
1. Members may be removed from the Association or their membership suspended for:
in violation of the Association’s aims as set out in Article II.
b) Violations of the Association’s
Statutes and Codes.
Decisions regarding removal from or suspension of Membership shall be made by the Board.
3. Appeals against removal from or suspension of Membership shall be considered by three members of the Appeal and Anti-Harassment Committee. The Appeal and Anti-Harassment Committee shall consist of at least six Full Members of the Association appointed by the Nomination
Committee for terms of three years, renewable without limit. The decision of the
Appeal and Anti-Harassment Committee shall be final.
Article IX: Meetings and Voting
1. The Annual
Membership Business Meeting of the Association
shall be held at such time and place as the Board
Special Meetings of the Association may be called by the Board
at any time, or shall be called by the President upon receipt of a
written request by ten per cent of the paid voting Membership, specifying
the purpose of such a Meeting. At
such a Meeting, no business shall be
transacted except as specified in a notice to Members.
Notice of any Meeting
of the Association shall be given to
all Full Individual Members not less
than sixty days prior to the date thereof. The notice shall be sent to the Members electronically. All documents
for any Meeting of the Association will be sent to Full Individual Members electronically
at least fifteen days before the Meeting.
The Board will decide whether the Meeting will be held with the personal
participation of all Members or with
the use of technical means. The format of any Meeting shall be stated in the written notice at latest.
- At any Meeting of the Association, only Full
Individual Members shall have the right to vote. At any Meeting of the Association, voting will be performed per rollam. Voting by proxy is not possible.
Upon the convening of any Meeting of the Association, a quorum for voting shall consist of five per cent of Full Individual Members. A simple
majority of votes received shall constitute the deciding vote.
Article X: Publications
1. The European Journal of Archaeology (EJA)
and other periodic and non-periodic publications published by the Association seek to promote open debate
The EJA and
other periodic and non-periodic publications shall be produced by
an Editorial Board, where relevant.
The Editorial Board shall consist of the Editor and the Ordinary Editorial
Board Members. The Editor and the Ordinary Editorial Board Members
shall be Full Individual Members of
the Association. There shall be not
fewer than six and not more than twelve Ordinary Editorial Board Members.
The Editor of an EAA publication shall be chairperson of the Editorial
Board. The role of the Editor in relation with the Publisher
will be determined in the specific Publishing Agreement, approved by the Executive Board and signed by the President.
4. The Editor of an EAA publication shall be appointed by the Executive
Board after advertisement of the position and prior evaluation of
the candidates by the Nomination Committee. Ordinary Editorial Board
Members shall be appointed by the Executive Board in agreement with the Editor.
The Editor shall be appointed for a term of three years, renewable
without limit. The Ordinary Editorial Board Members shall rotate on a
regular basis, according to a schedule to be determined by the Executive
Article XI: Prizes and Honours
1. The Association shall encourage the
creation of prizes, awards, and honours relevant to the aims set out in Article
2. The Association shall institute the European
Archaeological Heritage Prize, to be awarded periodically to an individual,
institution, or local and regional government for an outstanding contribution
to the protection and presentation of the European archaeological heritage.
3. Institutions, organisations, and individuals who
give substantial support to the Association may be awarded Honorary
Article XII: Fiscal and Legal Procedures
1. The fiscal year of the Association shall
be set by the Executive Board.
2. The Executive Board may receive by
devise, bequest, donation, or otherwise either real or personal property, or
both, and hold the same absolutely or in trust, and invest, reinvest, and
manage the same, and apply the said property and the income arising therefrom
to the purposes of the Association, except where restricted by these Statutes.
3. The income from annual subscriptions and from
investment and other sources shall constitute the Working Fund,
available for operating, publications, and other current expenses consistent
with the objectives of the Association as the Board may direct.
4. The Board shall adopt a budget each
5. No Officer or Ordinary Member of
the Board acting in that
capacity shall receive compensation for services rendered to the Association
exceeding the equivalent to half of the cost of the annual subscription of a Full
Regular Member (Category A), per year. Insurance costs (if required) and travel
expenses personally incurred by Board Members attending to the business
of the Association shall be
paid by the Association in accordance with the rules and
procedures adopted by the Board.
shall provide to the Board bi-annually a report of the finances of the Association.
An annual financial report shall subsequently be published by the Board and approved by the Annual Membership
Business Meeting as the supreme body in accordance with act. no. 89/2012 Coll.
7. The Board shall appoint an independent
certified public accountant to audit the financial records of the Association
and submit an annual audit report.
8. No financial obligation in excess of funds
available shall be assumed by the Board or by any Officer on
behalf of the Association except when approved by a two-thirds majority
of the Board. For this purpose, estimated receipts from annual
subscriptions and other accounts receivable in the current year may be
considered as available funds.
9. The Board may appoint legal counsel to
act as general legal counsel and to advise in the legal affairs of the Association.
10. The Board
may appoint a member or an employee of the Association
to act on behalf of the Association
for any prescribed purpose, including to act on behalf of the entire Association, for such limited periods as
it shall determine, but in no case for longer than a calendar year.
11. Every Officer, Ordinary Member of the Board, employee
of the Association, and such others as may be specified from time to
time by the Board shall be indemnified by the Association against
all expenses and liabilities, including legal fees, reasonably incurred or
imposed upon them in connection with any proceedings to which they may be made
a party or in which they may become involved, by reason of being or having been
an Officer, Ordinary Board Member, or employee of the Association,
or any settlement thereof, whether the individual is an Officer, Ordinary
Board Member, or employee at the time such expenses are incurred, except in
such cases where the individual is adjudged guilty of wilful misfeasance of
malfeasance in the performance of duties. The foregoing right of
indemnification shall be in addition to, and not exclusive of, all other rights
to which the indemnified may be entitled.
Article XIII: Dissolution
1. In the event of the dissolution of the Association,
any funds or property remaining after the satisfaction of all outstanding
debts and liabilities shall not be distributed to Members of the Association
but shall be given or transferred to some other body or bodies having aims
similar to those of the Association and which prohibit the distribution
of income or property among its members. Such body or bodies shall be
determined by the Members of the Association at or before the time of
Article XIV: Amendments
1. Amendments to these Statutes may be
proposed by the Board on its own initiative or upon petition by any
fifty Full Individual Members of the Association. Such amendments
shall be submitted to the Secretary and reviewed by a Statutes
Committee of three Full Individual Members of the Association appointed by the Nomination Committee for
eventual submission of the amendments to the Membership at an Annual
Membership Business Meeting. The term of office of members of the Statutes Committee shall be three years,
consecutively renewable without limit. In case of
retirement, or relinquishment for any reason of a member, the post will be
re-appointed only for the remaining time of the term.
Amendments to these Statutes shall be approved
by a two-thirds affirmative vote of the five per cent quorum of Full Individual
Members voting at any Annual Membership Business Meeting or Special
Meeting or referendum of the Association duly called, provided
written notice of proposed changes have been sent to the Members thirty
days before such a Meeting or