| EAA
Statutes
Statutes approved by the
inaugural Meeting 22 September 1994, the last revision at the Annual Business
Meeting in Helsinki, September 2012.
Article I: Name
and Location
1. The name of the
organisation shall be the European Association of Archaeologists
(hereinafter referred to as the ‘Association’).
2. The Secretariat
of
the Association shall be located where the Executive Board
decides.
Article II: Aims
The aims of the Association
shall
be:
1. To promote the
development of archaeological research and the exchange of archaeological
information in Europe.
2. To promote the
management and interpretation of the European archaeological heritage.
3. To promote proper
ethical and scientific standards for archaeological work.
4. To promote the
interests of professional archaeologists in Europe.
5. To promote cooperation
with other organisations with similar aims.
Article III: Activities
and functions
In order to promote the above
aims the Association will:
1. Publish a journal
to be called The European Journal of Archaeology.
2. Maintain an information
service for its Members.
3. Organise an Annual
Business Meeting and Conference and other conferences and seminars
relevant to the aims of the Association.
4. Function as a monitoring
and advisory body on issues relating to the archaeology of Europe.
5. Establish a Secretariat
to carry out the activities of the Association.
Article IV: Language
The official working language
of the Association at the Annual Business Meeting and the
meetings of the Executive Board shall be English.
Article V: Membership
1. There shall be
the following categories of Full Membership:
a) Regular (annual)
b) Family (annual)
c) Student (annual)
d) Retired (annual)
e) Life
2. Family Membership
is available to partners of Full Members.
3. Only Full Members
shall have voting rights in the affairs of the Association.
4. By signing up for
membership, a member agrees to adhere to EAA's Codes of Practice and Code
of Conduct.
5. Subscription rates
for The European Journal of Archaeology are included in EAA membership.
6. All membership
rates shall be approved by the Annual Business Meeting.
7. Students of archaeology
and retired archaeologists shall be eligible to pay reduced membership
rates. Reduced rates may also be applied in certain countries.
8. Corporate Membership
shall be open to organisations, and institutions that undertake to make
annual financial contributions to the work of the Association.
9. Institutional
Membership is open to archaeological and academic institutions and
organisations and other similar interested bodies.
Article VI: Organisation
1. The governing body
of the Association shall be the Executive Board (hereinafter
referred to as the ‘Board’). The Board shall supervise, control,
and direct the affairs of the Association, its committees, and publications.
2. Only Full Members
of the Association shall be eligible for election to the Board.
3. The Board shall
consist of three or four Officers (President, Incoming President, Treasurer,
and Secretary) and six Ordinary Members. The Board shall
elect a Vice-President from its membership.
4. Officers
and Ordinary Members shall be elected to the Board for a
period of three years. One Officer and two Ordinary Members
shall retire from the Board each year at the Annual Business
Meeting. President shall be elected in the year before taking
office, and serve as Incoming President for one year. No individual
shall serve on the Board for more than two consecutive three-year
periods. They shall become eligible for re-election after an interval of
three year.
5. The Board
shall be empowered to make co-options to fill the places of elected members
who do not complete their full three-year terms of office or for other
reasons that will assist the work of the Board. Such co-options
which shall not exceed three in any year shall be effective until the following
Annual
Business Meeting, at which point the vacancy will be filled by election
as described in Article VII.
6. The Board shall
hold at least two meetings each year. Dates and locations of meetings shall
be proposed by the President and approved by the Board or
a majority of the Board.
7. Decisions shall
be made by simple majority vote. The Board may delegate the conduct
of the Association’s business to the President and other
Officers
and the Secretariat between meetings.
8. The President
shall
be chairperson of the Association.
9. The Secretary
shall be responsible for the preparation of meetings of the Board
and the Annual Business Meeting, together with the President,
shall oversee the proper recording of the proceedings of meetings, shall
ensure that accurate membership records are maintained, and shall ensure
that decisions of the Annual Business Meeting, the Board,
and the President are implemented.
Article VII: Rules
of Election
1. A Nomination
Committee of three members shall be elected through a ballot in the
normal election process. Nomination Committee Members shall serve
for periods of three years, one retiring in rotation each year. No serving
member of the Executive Board may be appointed to membership of
the Nomination Committee.
2. Names of candidates
for election to the Nomination Committee, supported by at least
five Full Members, must be submitted to the Secretariat at
least sixty days before the Annual Business Meeting. Names of the
candidates for election to the Board, supported by at least ten
Full
Members, must be submitted to the Secretariat at least sixty
days before the Annual Business Meeting, for consideration by the
Nomination Committee.
3. The Executive
Board may propose candidates for election to the Nomination Committee.
The names of any candidates proposed by the Executive Board must
be submitted to the Secretariat at least sixty days before the Annual
Business Meeting.
4. The Nomination
Committee shall nominate a candidate or candidates for election to
each vacant position on the Board. The Nomination Committee
will ensure a broad geographical representation with respect to age, institutional
affiliation, and gender and editorial expertise where relevant.
5. Each Full Member
shall be entitled to vote for one candidate for each vacant position on
the Board. Voting shall be by secret ballot. Ballot papers shall
be mailed to Full Members in good standing by the Secretary
at least thirty days before the Annual Business Meeting. The Secretary
will be responsible for the counting of votes received and shall certify
the vote to the Annual Business Meeting.
6. The method or methods
of voting and the method or methods by which ballot papers and information
about candidates and voting are communicated to members will be determined
by the Executive Board and may include any or all of the following:
ordinary mail, fax, electronic mail, web-sites and voting in person at
the Annual Meeting.
Article VIII:
Rules of Exclusion
1. Members may be
removed from the Association for:
a) Activities in violation
of the Association’s aims as set out in Article II.
b) Gross or repeated violations
of the Association’s Codes of Practice and Code of Conduct.
c) Non-payment of subscriptions.
2. Decisions regarding
removal from Membership shall be made by the Board.
3. Appeals against
removal from Membership shall be considered by an Appeal Committee
of
three Full Members of the Association appointed by the Nomination
Committee. The decision of the Appeal Committee shall be final.
Article IX: Meetings
and Voting
1. The Annual Business
Meeting of the Association shall be held at such time and place
as the Board shall determine. Notice of the Meeting shall
be given to all Members not less than sixty days prior to the date
thereof.
2. Special Meetings
of the Association may be called by the Board at any time,
or shall be called by the President upon receipt of a written request
by ten per cent of the paid voting Membership, specifying the purpose
of such a meeting. At such a meeting, no business shall be transacted except
as specified in a notice to Members. Written notice of such a meeting
shall be given to all Members not less than thirty days prior to
the date thereof.
3. A referendum vote
shall be held at any time on the initiation of the Board or a petition
to the Board signed by ten per cent of the paid voting Membership.
Ballots shall be mailed to Members by the Secretary. In order
that they may be counted as votes, ballots must be placed in the mail by
Members
not more than thirty days after the date when they were mailed to Members
by the Secretary. A simple majority of votes received shall constitute
the deciding vote. The Secretary shall certify the vote to the Board.
4. At any meeting
of the Association, only Full Members shall have the right
to vote and votes may only be cast in person.
5. Upon the convening
of any Annual Business Meeting or Special Meeting, a quorum
shall consist of fifteen per cent of those voting Members registered
for the said meeting.
Article X: Publications
1. The European
Journal of Archaeology (EJA) seeks to promote open debate amongst archaeologists
committed to a new idea of Europe in which there is more communication
across national frontiers and more interest in interpretation. The journal
accepts not only new empirical data and new interpretations of the past
but also encourages debate about the role archaeology plays in society,
how it should be organised in a changing Europe, heritage management and
the ethics of archaeological practice. All periods are covered; papers,
review articles, interviews, and short ‘debate’ pieces are all sought.
2. The EJA
shall be produced by an Editorial Board.
3. The Editorial
Board shall consist of the Editor and the Ordinary Editorial
Board Members. The Editor and the Ordinary Editorial Board
Members shall be Full Members of the Association. There
shall be not fewer than six and not more than twelve Ordinary Editorial
Board Members, chosen to cover the main areas of interest of the EJA.
The Editor shall be chairperson of the Editorial Board.
4. The Editor shall
be appointed by the Executive Board after advertisement of the position
and prior evaluation of the candidates by the Nomination Committee.
Ordinary
Editorial Board Members shall be appointed by the Executive Board
in agreement with the Editor. The Editor shall be appointed
for a term of three years, renewable without limit. The Ordinary Editorial
Board Members shall rotate on a regular basis, according to a schedule
to be determined by the Executive Board.
5. The Association
shall publish a newsletter. The Editor of the newsletter shall be
a Full Member of the Association, appointed by the Executive
Board for a period of three years. This appointment will be renewable
without limit. The Editor of the newsletter will be an ex-officio
non-voting member of the Executive Board.
6. Other publications
may be issued at the discretion of the Board.
7. There shall be
a Reviews Editor who shall be responsible for the review section
of the EJA. The Reviews Editor shall be appointed by the
Executive
Board, after advertisment of the position and prior evaluation of the
candidates by the Nomination Committee. The Reviews Editor
shall be appointed for a period of three years and shall not serve for
more than two consecutive three-year periods.
8. There shall be
an EJA Advisory Board which shall, on request or at its own initiative,
advise the Executive Board or the Editorial Board on the
EJA
and its content. The EJA Advisory Board shall consist of not
less than five and not more than twelve persons suitable to advise on the
EJA and its content on the basis of their standing and achievement
in archaeology. Subject to the preceding, the EJA Advisory Board
shall be appointed by the Executive Board for a period of three
years. If a person so appointed ceases to serve as a member during the
three year period, the Executive Board may appoint another to serve
in her or his place for the remainder of that period. The members of the
EJA
Advisory Board shall elect their chairperson from among themselves.
Article XI: Prizes
and Honours
1. The Association
shall encourage the creation of prizes, awards, and honours relevant to
the aims set out in Article II.
2. The Association
shall institute the European Archaeological Heritage Prize, to be
awarded periodically to an individual, institution, or local and regional
government for an outstanding contribution to the protection and presentation
of the European archaeological heritage.
3. Institutions, organisations,
and individuals who give substantial support to the Association may
be awarded Honorary Membership.
Article XII: Fiscal
and Legal Procedures
1. The fiscal year
of the Association shall be set by the Board.
2. The Board
may receive by devise, bequest, donation, or otherwise either real or personal
property, or both, and hold the same absolutely or in trust, and invest,
reinvest, and manage the same, and apply the said property and the income
arising therefrom to the purposes of the Association, except where
restricted by these Statutes.
3. Payments made by
Corporate
Members and such other monies as may from time to time be designated
for that purpose shall constitute a Capital Fund which shall be
invested in the name of the Association. The Board may direct
the transfer of monies from the Capital Fund to the Working Fund.
4. The income from
annual subscriptions and from investment and other sources shall constitute
the Working Fund, available for operating, publications, and other
current expenses consistent with the objectives of the Association as
the Board may direct.
5. The Board
shall adopt a budget each fiscal year.
6. No Officer
or Ordinary Member of the Board acting in that capacity shall
receive compensation for services rendered to the Association. Travel
expenses personally incurred by Board Members attending to the business
of the Association shall be paid by the Association in accordance
with the rules and procedures adopted by the Board.
7. The Treasurer
shall provide to the Board at each regular meeting a report of all
receipts and disbursements of Association funds. An annual financial
report shall subsequently be published by the Board.
8. The Board
shall appoint an independent certified public accountant to audit the financial
records of the Association and submit an annual audit report.
9. No financial obligation
in excess of funds available shall be assumed by the Board or by
any Officer on behalf of the Association except when approved
by a two-thirds majority of the Board. For this purpose, estimated
receipts from annual subscriptions and other accounts receivable in the
current year may be considered as available funds.
10. The Board
may appoint legal counsel to act as general legal counsel and to advise
in the legal affairs of the Association.
11. Every Officer,
Ordinary Member of the Board, employee of the Association,
and such others as may be specified from time to time by the Board
shall be indemnified by the Association against all expenses and
liabilities, including legal fees, reasonably incurred or imposed upon
them in connection with any proceedings to which they may be made a party
or in which they may become involved, by reason of being or having been
an Officer, Ordinary Board Member, or employee of the Association,
or any settlement thereof, whether the individual is an Officer, Ordinary
Board Member, or employee at the time such expenses are incurred, except
in such cases where the individual is adjudged guilty of wilful misfeasance
of malfeasance in the performance of duties. The foregoing right of indemnification
shall be in addition to, and not exclusive of, all other rights to which
the indemnified may be entitled.
Article XIII:
Dissolution
1. In the event of
the dissolution of the Association, any funds or property remaining
after the satisfaction of all outstanding debts and liabilities shall not
be distributed to Members of the Association but shall be
given or transferred to some other body or bodies having aims similar to
those of the Association and which prohibit the distribution of
income or property among its members. Such body or bodies shall be determined
by the Members of the Association at or before the time of
dissolution.
Article XIV: Amendments
1. Amendments to these
Statutes
may be proposed by the Board on its own initiative or upon petition
by any fifty Full Members of the Association. Such amendments
shall be submitted to the Secretary and reviewed by a Statutes
Committee of three Full Members of the Association appointed
by the Nomination Committee for eventual submission to the Membership
at an Annual Business Meeting.
2. Amendments to these
Statutes
shall be approved by a two-thirds affirmative vote of the
Full Members
present and voting at any Annual Business Meeting or Special
Meeting of the Association duly called, provided written notice
of proposed changes have been sent to the Membership thirty days
before such a meeting; or by a simple majority vote of Full Members
voting by a thirty-day mail ballot.
 
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