| EAA
Statutes
Statutes approved by the
inaugural Meeting 22 September 1994, the last revision at the Annual Business
Meeting in Oslo, September 2011.
Article I: Name
and Location
1. The name of the
organisation shall be the European Association of Archaeologists
(hereinafter referred to as the "Association").
2. The Secretariat
of the Association shall be located where the Executive Board decides.
Article II: Aims
The aims of the Association
shall be:
1. To promote the
development of archaeological research and the exchange of archaeological
information in Europe.
2. To promote the
management and interpretation of the European archaeological heritage.
3. To promote proper
ethical and scientific standards for archaeological work.
4. To promote the
interests of professional archaeologists in Europe.
5. To promote cooperation
with other organisations with similar aims.
Article III: Activities
and functions
In order to promote the above
aims the Association will:
1. Publish a journal
to be called The European Journal of Archaeology.
2. Maintain an information
service for its Members.
3. Organise an Annual
Business Meeting and Conference and other conferences and seminars relevant
to the aims of the Association.
4. Function as a monitoring
and advisory body on issues relating to the archaeology of Europe.
5. Establish a Secretariat
to carry out the activities of the Association.
Article IV: Language
The official working language
of the Association at the Annual Business Meeting and the meetings of the
Executive Board shall be English.
Article V: Membership
1. There shall be
the following categories of Full Membership:
a) Regular (annual)
b) Family (annual)
c) Student (annual)
d) Retired (annual)
e) Life
2. Family Membership
is available to partners of Full Members.
3. Only Full Members
shall have voting rights in the affairs of the Association.
4. By signing up for
membership, a member agrees to adhere to EAA's Codes of Practice and Code
of Conduct.
5. Subscription rates
for The European Journal of Archaeology may be included in certain membership
categories.
6. All membership
rates shall be approved by the Annual Business Meeting.
7. Students of archaeology
and retired archaeologists shall be eligible to pay reduced membership
rates. Reduced rates may also be applied in certain countries.
8. Corporate Membership
shall be open to organisations, and institutions that undertake to make
annual financial contributions to the work of the Association.
9. Institutional Membership
is open to archaeological and academic institutions and organisations and
other similar interested bodies.
Article VI: Organisation
1. The governing body
of the Association shall be the Executive Board (hereinafter referred to
as the "Board"). The Board shall supervise, control, and direct the affairs
of the Association, its committees, and publications.
2. Only Full Members
of the Association shall be eligible for election to the Board.
3. The Board shall
consist of three or four Officers (President, Incoming President, Treasurer,
and Secretary) and six Ordinary Members. The Board shall elect a
Vice-President from its membership.
4. Officers and Ordinary
Members shall be elected to the Board for a period of three years. One
Officer and two Ordinary Members shall retire from the Board each year
at the Annual Business Meeting. President shall be elected in the year
before taking office, and serve as Incoming President for one year. No
individual shall serve on the Board for more than two consecutive three-year
periods. They shall become eligible for re-election after an interval of
three year
5. The Board shall
be empowered to make co-options to fill the places of elected members who
do not complete their full three-year terms of office or for other reasons
that will assist the work of the Board. Such co-options which shall not
exceed three in any year shall be effective until the following Annual
Business Meeting.
6. The Board shall
hold at least two meetings each year. Dates and locations of meetings shall
be proposed by the President and approved by the Board or a majority of
the Board.
7. Decisions shall
be made by simple majority vote. The Board may delegate the conduct of
the Association's business to the President and other Officers and
the Secretariat between meetings.
8. The President shall
be chairperson of the Association.
9. The Secretary shall
be responsible for the preparation of meetings of the Board and the Annual
Business Meeting, together with the President, shall oversee the proper
recording of the proceedings of meetings, shall ensure that accurate membership
records are maintained, and shall ensure that decisions of the Annual Business
Meeting, the Board, and the President are implemented.
Article VII: Rules
of Election
1. A Nomination Committee
of three members shall be elected by the Members at the Annual Business
Meeting. Nomination Committee Members shall serve for periods of three
years, one retiring in rotation each year. No serving member of the Board
may be appointed to membership of the Nomination Committee.
2. Names of the candidates
for election to the Board, supported by at least ten Full Members, must
be submitted to the Secretariat at least sixty days before the Annual Business
Meeting, for consideration by the Nomination Committee.
3. The Nomination
Committee shall nominate a candidate or candidates for election to each
vacant position on the Board. The Nomination Committee will ensure a broad
geographical representation with respect to age, institutional affiliation,
and gender and editorial expertise where relevant.
4. Each Full Member
shall be entitled to vote for one candidate for each vacant position on
the Board. Voting shall be by mail ballot. Ballot papers shall be
mailed to Full Members in good standing by the Secretary at least thirty
days before the Annual Business Meeting . The Secretary will be responsible
for the counting of votes received and shall certify the vote to the Annual
Business Meeting.
Article VIII:
Rules of Exclusion
1. Members may be
removed from the Association for:
a) Activities in violation
of the Association's aims as set out in Article II.
b) Non-payment of subscriptions.
2. Decisions regarding
removal from Membership shall be made by the Board.
3. Appeals against
removal from Membership shall be considered by an Appeal Committee of three
Full Members of the Association appointed by the Nomination Committee.
The decision of the Appeal Committee shall be final.
Article IX: Meetings
and Voting
1. The Annual Business
Meeting of the Association shall be held at such time and place as the
Board shall determine. Notice of the Meeting shall be given to all Members
not less than sixty days prior to the date thereof.
2. Special Meetings
of the Association may be called by the Board at any time, or shall be
called by the President upon receipt of a written request by ten per cent
of the paid voting Membership, specifying the purpose of such a meeting.
At such a meeting, no business shall be transacted except as specified
in a notice to Members. Written notice of such a meeting shall be given
to all Members not less than thirty days prior to the date thereof.
3. A referendum vote
shall be held at any time on the initiation of the Board or a petition
to the Board signed by ten per cent of the paid voting Membership. Ballots
shall be mailed to Members by the Secretary. In order that they may be
counted as votes, ballots must be placed in the mail by Members not more
than thirty days after the date when they were mailed to Members by the
Secretary. A simple majority of votes received shall constitute the deciding
vote. The Secretary shall certify the vote to the Board.
4. At any meeting
of the Association, only Full Members shall have the right to vote and
votes may only be cast in person.
5. Upon the convening
of any Annual Business Meeting or Special Meeting, a quorum shall consist
of fifteen per cent of those voting Members registered for the said meeting.
Article X: Publications
1. The European Journal
of Archaeology (EJA) seeks to promote open debate amongst archaeologists
committed to a new idea of Europe in which there is more communication
across national frontiers and more interest in interpretation. The journal
accepts not only new empirical data and new interpretations of the past
but also encourages debate about the role archaeology plays in society,
how it should be organised in a changing Europe, heritage management and
the ethics of archaeological practice. All periods are covered; papers,
review articles, interviews, and short "debate" pieces are all sought.
2. The EJA shall be
produced by an Editorial Board whose members are elected by Full Members
of the Association
3. The Editorial Board
shall consist of the Editor and 5 Ordinary Editorial Board Members, representing
the major regions of Europe. The Editor shall be chairperson of the Editorial
Board. Membership of the Editorial Board shall rotate on a regular basis,
according to a schedule to be determined by the Editorial Board and approved
by the Board.
4. The Editor shall be appointed
by the Executive Board, after advertisment of the position and prior evaluation
of the candidates by the Nomination Committee. Ordinary Editorial Board
Members shall be nominated by the Board or five Full Members of the Association
and put to mail ballot as in Article VII.3 & VII.4.
5. The Association
shall publish a newsletter, the Editor of which will be appointed by the
Board and will be an ex-officio non-voting member of the Board.
6. Other publications
may be issued at the discretion of the Board.
7. There shall be
a Reviews Editor who shall be responsible for the review section of the
EJA. The Reviews Editor shall be appointed by the Executive Board, after
advertisment of the position and prior evaluation of the candidates by
the Nomination Committee. The Reviews Editor shall be appointed for a period
of three years and shall not serve for more than two consecutive three-year
periods.
8. There shall be
an EJA Advisory Board which shall, on request or at its own initiative,
advise the Executive Board or the Editorial Board on the EJA and its content.
The EJA Advisory Board shall consist of not less than five and not more
than twelve persons suitable to advise on the EJA and its content on the
basis of their standing and achievement in archaeology. Subject to the
preceding, the EJA Advisory Board shall be appointed by the Executive Board
for a period of three years. If a person so appointed ceases to serve as
a member during the three year period, the Executive Board may appoint
another to serve in her or his place for the remainder of that period.
The members of the EJA Advisory Board shall elect their chairperson from
among themselves.
Article XI: Prizes
and Honours
1. The Association
shall encourage the creation of prizes, awards, and honours relevant to
the aims set out in Article II.
2. The Association
shall institute the European Archaeological Heritage Prize, to be awarded
periodically to an individual, institution, or local and regional government
for an outstanding contribution to the protection and presentation of the
European archaeological heritage.
3. Institutions, organisations,
and individuals who give substantial support to the Association may be
awarded Honorary Membership.
Article XII: Fiscal
and Legal Procedures
1. The fiscal year
of the Association shall be set by the Board.
2. The Board may receive
by devise, bequest, donation, or otherwise either real or personal property,
or both, and hold the same absolutely or in trust, and invest, reinvest,
and manage the same, and apply the said property and the income arising
therefrom to the purposes of the Association, except where restricted by
these Statutes.
3. Payments made by
Corporate Members and such other monies as may from time to time be designated
for that purpose shall constitute a Capital Fund which shall be invested
in the name of the Association. The Board may direct the transfer of monies
from the Capital Fund to the Working Fund.
4. The income from
annual subscriptions and from investment and other sources shall constitute
the Working Fund, available for operating, publications, and other current
expenses consistent with the objectives of the Association as the Board
may direct.
5. The Board shall
adopt a budget each fiscal year.
6. No Officer or Ordinary
Member of the Board acting in that capacity shall receive compensation
for services rendered to the Association. Travel expenses personally incurred
by Board Members attending to the business of the Association shall be
paid by the Association in accordance with the rules and procedures adopted
by the Board.
7. The Treasurer shall
provide to the Board at each regular meeting a report of all receipts and
disbursements of Association funds. An annual financial report shall subsequently
be published by the Board.
8. The Board shall
appoint an independent certified public accountant to audit the financial
records of the Association and submit an annual audit report.
9. No financial obligation
in excess of funds available shall be assumed by the Board or by any Officer
on behalf of the Association except when approved by a two-thirds majority
of the Board. For this purpose, estimated receipts from annual subscriptions
and other accounts receivable in the current year may be considered as
available funds.
10. The Board may
appoint legal counsel to act as general legal counsel and to advise in
the legal affairs of the Association.
11. Every Officer,
Ordinary Member of the Board, employee of the Association, and such others
as may be specified from time to time by the Board shall be indemnified
by the Association against all expenses and liabilities, including legal
fees, reasonably incurred or imposed upon them in connection with any proceedings
to which they may be made a party or in which they may become involved,
by reason of being or having been an Officer, Ordinary Board Member, or
employee of the Association, or any settlement thereof, whether the individual
is an Officer, Ordinary Board Member, or employee at the time such expenses
are incurred, except in such cases where the individual is adjudged guilty
of wilful misfeasance of malfeasance in the performance of duties. The
foregoing right of indemnification shall be in addition to, and not exclusive
of, all other rights to which the indemnified may be entitled.
Article XIII:
Dissolution
1. In the event of
the dissolution of the Association, any funds or property remaining after
the satisfaction of all outstanding debts and liabilities shall not be
distributed to Members of the Association but shall be given or transferred
to some other body or bodies having aims similar to those of the Association
and which prohibit the distribution of income or property among its members.
Such body or bodies shall be determined by the Members of the Association
at or before the time of dissolution.
Article XIV: Amendments
1. Amendments to these
Statutes may be proposed by the Board on its own initiative or upon
petition by any fifty Full Members of the Association. Such amendments
shall be submitted to the Secretary and reviewed by a Statutes Committee
of three Full Members of the Association appointed by the Nomination Committee
for eventual submission to the Membership at an Annual Business Meeting.
2. Amendments to these
Statutes shall be approved by a two-thirds affirmative vote of the Full
Members present and voting at any Annual Business Meeting or Special Meeting
of the Association duly called, provided written notice of proposed changes
have been sent to the Membership thirty days before such a meeting; or
by a simple majority vote of Full Members voting by a thirty-day mail ballot.
 
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